Administrative Assistant

Job Description

Job Description

Internal Title:

Administration Operations Specialist 

Full Time

Disclaimers:

- This is not a remote position.

- We are interested in every qualified candidate who is eligible to work in the United States. 

Monday-Friday 

Flexible hours

In-office - Henderson, NV

$50,000 / year

Red Dog Media is a marketing company in Henderson, NV, looking for an additional Administration Operations Specialist to help keep our workplace running smoothly, thoughtfully, and efficiently.

This role is a key part of our day-to-day operations. You’ll support the people, processes, spaces, and systems that help our team do great work. From coordinating office needs and onboarding details to supporting internal programs and cross-functional teams, you’ll be the kind of person who notices what needs to be done and helps make it happen.

• Coordinate office operations, including inventory ordering and stocking, supply management, onboarding logistics, and employee portal updates

• Help keep our workplace running by supporting facility maintenance, vendor relationships, and asset tracking

• Maintain internal programs and culture initiatives, including events, merchandise, and office communications

• Leverage AI to innovate, automate, and streamline process improvements 

• Provide dependable cross-functional support across Front Desk, Kitchen, Branding, Recruiting, HR, Finance, and Legal

No two days look exactly the same in this role, and that’s part of the fun. Here’s a look at what you might be working on:

• Covering shifts at the front desk reception, including answering the doorbell, directing deliveries & guests, and restocking inventory 

• Placing kitchen, office supply, snack, and specialty inventory orders

• Jumping in to support front desk scheduling or kitchen meal coordination

• Reaching out to a vendor to schedule facility maintenance for the gym, kitchen, or office equipment

• Coordinating onboarding logistics, including welcome kits, announcements, account invites, employee profiles, and headshot scheduling

• Updating internal TV displays, company decks, or assisting with a social media post

• Planning logistics for an upcoming company event like a social hour, March Madness, or the Annual 5K

• Coordinating hotel arrangements for remote employees

• Maintaining trackers for processes such as reimbursements, travel, and education records

• Processing petty cash reimbursements 

• Tracking and logging credit card receipts and monitoring payment flow for Finance 

• Handling customer inquiries for the Legal and Compliance Team

• Reviewing resumes or grading assessments for the Recruiting Team

• Running errands

• Special projects 

Want an inside look at life at Red Dog Media? 

Check out this video: Inside Red Dog Media

Our team values diverse backgrounds, different experiences, and people who are excited to grow. We care about ownership and alignment with our core values — Be a Problem Solver, Be Curious, Be a Championship Teammate, and Be Better Than Yesterday. 

If your experience could transfer well to this role and the traits below sound like you, we encourage you to apply:

• Bachelor’s degree or higher

• Proven experience as an Administrative Assistant or in a similar operational role

• Highly skilled in Google Suite, including Sheets, Docs, Gmail, and Calendar

• Highly skilled in Microsoft Excel 

• Advanced experience utilizing AI tools and developing streamlined processes 

• Strong time management skills with the ability to prioritize competing needs

• Flexible and able to adjust smoothly when priorities shift

• Self-motivated, accountable, and comfortable taking ownership

• Strong verbal, written, and listening skills

• Organized, detail-oriented, and solutions-minded

• Friendly, professional, and team-first

• Able to handle sensitive and confidential information with discretion

• Eager to learn, improve, and contribute at a high-performing level

• Comfortable working with urgency and staying steady under pressure

• Enjoys independent work, deep focus, and getting into the details

Bonus Skills

• Experience designing graphics via Canva 

• Familiarity with HR, finance, or legal administrative processes

• Project management experience 

• Microsoft SQL

• Exemplify our core values in your day-to-day work

• Build positive relationships with your team and colleagues across the company

• Communicate clearly and effectively

• Follow meeting topics, process new information, and ask thoughtful questions

• Complete 1-2 educational courses

• Ownership of 2 key processes

• Group health care insurance – 100% of employee premium paid by company

• Dental & vision insurance available (optional)

• 401k plan

• 401k match – immediate vesting up to 5% once eligible

• Flexible PTO – encouraged to take 3 weeks of PTO per year

• Beautiful office space with live plants and floor-to-ceiling windows

• All hardware and software tools provided

• Employee development - courses, certifications, workshops etc., provided in order to invest in our employee’s growth 

• In-office professional chef – prepares breakfast and lunch daily

• Requested beverages and snacks stocked

• In-office gym space available to all employees

• Employee appreciation program

• Team Time hangouts – each employee eligible for up to $200/month reimbursed for hanging out with coworkers outside of work

• Annual company parties

• Regular donations to charity

Join Us

At Red Dog Media, we’re more than just a company; we’re a community. From our beginnings, funded by a pair of brothers’ poker winnings, to our current team of over 60 innovators, we value curiosity, complex problem solving, being championship teammates, and continuous improvement. Our mission is to be ‘The Last Place You’d Want to Work’ as our employee experience is so good, you’ll never want to work anywhere else. 

To learn more about our founding story, read our blog post!

Ready to make an impact?

Once you have applied, we will reach out regarding the next steps in the evaluation process!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.