Administrative Assistant

Job Description

Job Description

Join the Deck Bros Movement

We Don’t Just Build Decks—We Build Legacies

At Deck Bros, we go beyond construction—we create outdoor spaces where families connect, and lifelong memories are made. As the fastest-growing exterior remodeling company in the region, our success is driven by our commitment to craftsmanship, integrity, and people-first values.

When you join Deck Bros, you’re not just taking a job—you’re stepping into a mission-driven team that takes pride in doing things the right way—every time.

At Deck Bros, we live by and serve our team, clients, and community by upholding our  Core Values : 

Love First

• Treat Clients Like Family
• Treat Others Like Family
• Always Lead with Love
• Help Others

Elevate And Innovate

• Elevate and Celebrate Others
• Have a Growth Mindset
• Continuously Improve on Efficiency
• Have an Upbeat Positive Attitude

Act Courageously

• Take Action Decisively
• Take Ownership of Mistakes
• Proactively Communicate
• Be Coachable

Do The Work With Integrity

• Do What is Right No Matter What
• Be On Time
• Take Pride in Your Work
• Always Give Your Best

MISSION STATEMENT:  WE HELP FAMILIES MAKE EVERLASTING MEMORIES WITH THEIR LOVED ONES BY RECREATING THEIR EXTERIOR SPACE IN A TIMELY MANNER

About the Role

We’re looking for a detail-oriented, highly organized Production Coordinator to support our operations and ensure projects move smoothly from planning to completion.

This role is the backbone of our production team—coordinating permits, schedules, communications, and logistics while supporting project managers and field teams. If you thrive in a fast-paced environment and love keeping things running like a well-oiled machine, this role is for you.

$50,000 - $65,000

What You’ll Do

Permitting & Compliance

• Submit permits and work directly with municipalities to ensure projects are properly approved
• Track permit status and ensure all requirements are met before project start
• Coordinate closely with internal permitting teams

Scheduling & Logistics

• Coordinate job scheduling from start to finish
• Schedule 811 utility locates prior to construction
• Order materials and ensure timely delivery to job sites
• Help manage timelines and keep projects on track

Project Support

• Provide administrative and coordination support to Project Managers
• Assist with scheduling and coordinating inspections
• Ensure smooth communication between office and field teams

Communication & Coordination

• Serve as a central point of contact for production-related calls
• Route inquiries to the appropriate team members quickly and efficiently
• Communicate updates with customers, vendors, and internal teams

Financial Support

• Assist with collections when needed
• Help ensure project documentation and billing processes stay organized

Who You Are

This role is ideal for someone who is:

• Highly organized and detail-oriented
• A strong communicator with excellent follow-through
• Proactive and solutions-focused
• Comfortable juggling multiple priorities at once
• Calm under pressure in a fast-paced environment
• Team-oriented and collaborative
• Tech-savvy and comfortable learning new systems

Qualifications

• Experience in construction coordination, scheduling, or operations (preferred)
• Strong administrative and organizational skills
• Excellent communication and interpersonal abilities
• Familiarity with CRM systems or project management tools
• Ability to multitask and prioritize effectively
• Valid driver’s license (preferred)

At Deck Bros, we live by and serve our team, clients, and community by upholding our Core Values :

Love First

• Treat Clients Like Family
• Treat Others Like Family
• Always Lead with Love
• Help Others

Elevate And Innovate

• Elevate and Celebrate Others
• Have a Growth Mindset
• Continuously Improve on Efficiency
• Have an Upbeat Positive Attitude

Act Courageously

• Take Action Decisively
• Take Ownership of Mistakes
• Proactively Communicate
• Be Coachable

Do The Work With Integrity

• Do What is Right No Matter What
• Be On Time
• Take Pride in Your Work
• Always Give Your Best

MISSION STATEMENT: WE HELP FAMILIES MAKE EVERLASTING MEMORIES WITH THEIR LOVED ONES BY RECREATING THEIR EXTERIOR SPACE IN A TIMELY MANNER