Meetings & Events Manager

Job Description

Meetings & Events Manager

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Integrated Media Services is scaling its national education programs, and we’re looking for a Meetings & Events Manager who can operationalize excellence. This role is the engine behind our live courses—owning logistics, faculty coordination, CE compliance, vendor management, and on-site delivery. If you thrive in a fast-paced, detail-heavy environment and know how to keep complex programs moving, this is the role.

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End-to-End Event Execution

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You’ll run national and regional sedation courses from planning through post-event closeout—venues, room blocks, A/V, catering, signage, registration, materials, and on-site coordination. You’ll standardize operations so every program looks and feels consistent.

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Faculty & Stakeholder Support

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Coordinate travel, accommodations, communications, and on-site needs. Maintain strong working relationships with venues, vendors, and partners to keep execution tight.

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CE & Regulatory Compliance

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Ensure all courses align with AGD PACE and internal CE requirements. Oversee documentation, evaluations, certificates, and post-course reporting.

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Cross-Functional Coordination

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Partner with Marketing, Finance, Content, Customer Support, and internal leadership to keep timelines aligned, materials accurate, and attendance strong. You’ll be the operational hub that keeps all moving parts connected.

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Systems, SOPs & Quality Control

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Build and maintain templates, checklists, SOPs, and workflows to scale our programs. Track performance metrics, attendee feedback, and operational KPIs to inform continuous improvement.

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What You'll Own

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• Flawless, predictable on-site experiences

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• High faculty, attendee, and partner satisfaction

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• Strong attendance through coordinated marketing

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• Zero CE compliance issues

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• Clean operations: standardized processes, smooth execution, no surprises

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• Solid fiscal discipline across vendor contracts and budgets

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What You Bring

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• 3–5+ years of meetings, events, or conference management experience

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• Experience running multi-day, multi-stakeholder events with heavy logistics

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• Strong vendor negotiation and venue management skills

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• High operational rigor—checklists, SOPs, timelines, documentation

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• Ability to anticipate needs, solve problems in real time, and keep teams aligned

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• CE or medical/dental event experience is a plus

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• Willingness to travel regularly within the U.S.

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You’ll step into a high-impact role with real ownership, a tight-knit team, and programs that genuinely improve clinical outcomes and patient safety. The work is meaningful, fast-moving, and central to how the organization grows.

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If you want a role where operational excellence actually matters and you get the runway to build systems that scale this is it.