Human Resources & Office Coordinator

Job Description

Job Description

HUMAN RESOURCES & OFFICE COORDINATOR

Location:  Washington, DC Metro Area, On-site
Employment Status:  Full Time
Department:  Human Resources 
Reports To:  Human Resources Manager
FLSA Status:  Non-Exempt

About Colonial Parking, Inc.

Colonial Parking, Inc. is a local, family-owned leading parking and mobility services provider serving the Washington, D.C., Maryland, and Virginia region. With more than 300 parking facilities under management, we have built our reputation by delivering dependable service, operational excellence, and innovative parking solutions.

Our success is driven by employees who take pride in their work, collaborate across departments, and look for better ways to serve our customers and communities. At Colonial Parking, team members have the opportunity to contribute to a well-established organization while developing their skills in a supportive, professional environment.

We are looking for motivated individuals who value teamwork, accountability, and continuous improvement. Join us and become part of a company where your contributions are recognized and your work makes a meaningful impact.

Position Summary

The Human Resources & Office Coordinator is responsible for general corporate office management and administrative support for the Human Resources team. The position maintains the front desk and welcomes visitors, coordinates office services and vendor relationships, assists employees with routine HR needs, and supports departmental projects and programs.

Essential Duties and Responsibilities

Office & Vendor Coordination

• Serve as the primary liaison between the corporate office, building property management, and vendors supporting headquarters operations.
• Coordinate communication with property management regarding building announcements, scheduling repairs, and response efforts related to emergencies and natural disasters.
• Coordinate the contracted cleaning vendor and vending machine contracts for the corporate office.
• Order office supplies, printed products, and business cards for corporate employees; maintain office inventory of printed materials.
• Code and process office supply vendor invoices for payment.
• Process FedEx shipments for the corporate office as needed.
• Manage corporate meeting spaces and office events, and maintain the break room as needed.

Human Resources Administration & Employee Support

• Create and distribute the Human Resources newsletter to keep employees informed.
• Assist with completion and verification of Form I-9 documentation.
• Distribute employee paychecks in a timely and accurate manner.
• Respond to employee inquiries while staffing reception and route requests to the appropriate HR team member.
• Assist employees with ADP application setup and troubleshooting.
• Coordinate office setup and order materials for new hires as needed.
• Prepare and send employee birthday cards.
• Assist with coordination of employment verifications through The Work Number system.
• Maintain and update the annual and monthly Human Resources and office events calendar.
• Generate monthly Human Resources reports and additional reports as requested.

Recruiting, Programs & Department Initiatives

• Assist with recruiting needs and support Human Resources projects and initiatives.
• Participate in the CAR Committee.
• Assist with compliance projects.
• Maintain the TWAC (Time With a Client) program.
• Maintain the courtesy card program.
• Complete other projects and assignments as directed by the supervisor.

Additional Responsibilities

• Perform other related duties and special projects as assigned.
• Follow company policies and procedures and maintain appropriate confidentiality when handling employee information.

Minimum Qualifications

• High school diploma required.
• Proficiency with computers and working knowledge of relevant software, including Microsoft Office Suite.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• High degree of integrity and commitment to confidentiality.
• Knowledge of standard office administrative practices and procedures.
• Excellent oral and written communication and comprehension skills.

Performance Standards

This position receives an annual performance review from the direct supervisor to discuss actual performance in relation to company expectations and agreed-upon job-related goals for the upcoming year.

What's in It for You? Benefits and Perks

Colonial Parking, Inc. offers a competitive benefits package designed to support the health, financial well-being, professional development, and work-life balance of our employees. Eligibility for specific benefits is based on full-time or part-time employment status and the terms of applicable benefit plans.

• Affordable medical and dental coverage
• Employer-paid short-term disability insurance
• Employer-paid group life and accidental death and dismemberment insurance
• Vacation and sick leave
• Eight paid holidays
• 401(k) eligibility after six months, with an employer contribution
• Education reimbursement
• Employee recognition programs
• Complimentary parking at your assigned work location
• DailyPay access, allowing eligible employees greater flexibility in accessing earned wages

Physical Demands and Working Conditions

The physical demands and work environment described below are representative of those that an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform essential job functions.

Physical Demands

• Stand, walk, and sit for varying periods of time.
• Use hands and fingers to operate office equipment, tools, or controls, and reach with hands or arms.
• Speak and hear in connection with employee, visitor, and vendor interactions.
• Occasionally lift or move objects weighing up to 25 pounds.

Work Environment

This position is primarily performed in a corporate office environment. The employee may occasionally be exposed to prevailing outdoor weather conditions while performing work-related responsibilities. Noise levels generally range from minimal to moderate.

Internal Contacts

Regular contact with Human Resources staff, corporate employees, management, and other internal departments in support of office operations and employee services.

External Contacts

Regular contact with office visitors, building property management, office-service vendors, contractors, and other external service providers.

Compensation

Actual compensation will be determined based on job-related qualifications and the approved compensation structure.

Equal Employment Opportunity

Colonial Parking, Inc. is an equal opportunity employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law. Qualified individuals with disabilities may request reasonable accommodations during the application or interview process.