Registrar

Salary : $56,559.57 - $79,585.00 Annually
Location : Sacramento, CA
Job Type: Part-Time Career
Job Number: 017014-26-CCS
Department: Convention & Cultural Services
Division: History
Opening Date: 07/25/2026
Closing Date: 8/15/2026 11:59 PM Pacific


THE POSITION


With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Center for Sacramento History seeks a part-time Registrar to support the stewardship and documentation of archival and museum collections. This position focuses on accessioning, cataloging, collections records and database maintenance, inventories, and documentation related to acquisitions, loans, and deaccessions, and other collection activities. The Registrar plays a key role in maintaining accurate collection records and supporting public access, exhibits, research requests, and collections care initiatives. This position works closely with archivists, curators, volunteers, and interns.

IDEAL CANDIDATE STATEMENT

The ideal candidate will possess:
- Experience working with museum, archival, or special collections records and collection management databases.
- Strong organizational skills and exceptional attention to detail when maintaining complex records and documentation.
- Experience handling historical artifacts, archival materials, or other cultural heritage collections using accepted professional standards.
- Strong communication and collaboration skills, with the ability to work effectively with staff, volunteers, researchers, and donors.


Under direction to perform professional work providing for the safekeeping and responsible management of archival and museum collections of the Center for Sacramento History and for any items collected by the Center. The specific aspects of care are outlined in the Center's Collection Management Policy.

SUPERVISION RECEIVED AND EXERCISED

General supervision provided by the City Historian. Responsibilities include the supervision of lower level staff, volunteers, and interns.

ESSENTIAL DUTIES AND RESPONSIBILITIES


The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.

• Register incoming and outgoing collections.
• Accession and catalog new items insuring that all documents are properly processed.
• Maintain detailed inventory and accession files of the museum and archival collections, including management of collection database.
• Utilize computerized collection management system to maintain accurate storage locations for all collection items.
• Oversee storage of the collection to ensure that it is safe and accessible and meets American Alliance of Museums (AAM) collections storage standards.
• Implement a 5-year inventory cycle as stipulated by the Collection Management Policy.
• Serve as risk manager for assessing potential conservation needs of the collection.
• Assess conservation proposals with the curators; identify conservation resources.
• Maintain statistics that relate to the collection.
• Implement deaccession policy including determining objects' legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects.
• With curators, assess loan requests for artifacts in the collection.
• Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports.
• Arrange for appropriate shipping and crating for incoming and outgoing loans.
• Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.)
• Supervise and train employees and volunteers in the processing of collections.
• Write reports and correspondence.

QUALIFICATIONS


Knowledge of:

• Museum collections management practices, specifically museum registration and ethics.
• Principles of museum conservation.
• Museum standards and techniques for shipping artifacts.
• Understanding of legal aspects of managing museum and archival collections.
• Computerized collection management software.
• Museum professional environmental standards and security practices.

Ability to:

• Set up and maintain detailed recordkeeping systems.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate effectively, both orally and in writing.
• Work on numerous projects simultaneously and prioritize multiple and long term projects.
• Safely handle artifact and archival collections in a variety of media.
• Examine and document artifacts for physical damage and/or defects.
• Plan, organize, and review work of subordinates.
• Train, supervise, and evaluate subordinates.

EXPERIENCE AND EDUCATION

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

A Bachelor's Degree from an accredited college or university in art, art history, museum studies, or a related field.

Experience:

Four years museum experience (preferably history) with two of the years in a museum registration department.
Substitution:

A Master's Degree may substitute for one year of required experience.
PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment Unofficial documents and/or copies are acceptable.


An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.
PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE
Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.

• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
• Proof of certification and/or license should be submitted online with your application. Proof of certification and/or license will be required at time of appointment.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam : (Weighted 100%) -The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.

3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires one year from the date of notification of a passing score for the Registrar examination.
4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at View phone number on click.appcast.io.
• Visit the City of Sacramento Human Resources Department website at
• Send an email to View email address on click.appcast.io; or
• Call the Human Resources Department at View phone number on click.appcast.io

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.


Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules:


Union Contracts:
Salary Schedule:
01



APPLICATION : I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:

• Yes

02



PROOF OF EDUCATION: To qualify for this classification you may use any combination of education and/or experience as listed to provide required knowledge, skills, and abilities.I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position.Please refer to the City of Sacramento's Proof of Education Requirements ( for information on accepted documentation.

• Yes

03



EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education by time of appointment if I am selected for this position.

• No units from an accredited college or university
• Less than 30 semester or 45 quarter units from an accredited college or university
• 30 semester or 45 quarter units from an accredited college or university
• 60 semester or 90 quarter units from an accredited college or university
• Associates Degree
• 90 semester or 135 quarter units from an accredited college or university
• Bachelors Degree
• Masters Degree
• Doctorate

04



SUPPLEMENTAL QUESTIONNAIRE : The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.

• Yes

05


Describe an instance where you encountered incomplete, conflicting, or unclear collections information. How did you research the issue, document your findings, and determine an appropriate course of action?
06


Describe a time when you worked with colleagues who had different priorities, perspectives, or approaches to a collections-related project. How did you navigate those differences and help move the work forward?
07


Describe your experience working with archival collections, photographs, or other documentary materials. How did collections documentation and records management support access to those materials?
08



TRAINING AND EXPERIENCE EXAMINATION : The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser: I understand and agree to the above instructions.

• Yes

09


Select the one option that best describes your experience and/or education performing museum registration functions within a museum or archival environment.

• Five years or more
• At least four years, but less than five years
• At least three years, but less and four years
• At least two years, but less than three years
• Less than two years

10


Select the one option that best describes your experience and/or education managing museum collection projects.

• Five years or more
• At least four years, but less than five years
• At least three years, but less and four years
• At least two years, but less than three years
• Less than two years

11


Select the one option that best describes your experience and/or education utilizing collections management software to organize, document, and/or track collection information.

• Five years or more
• At least four years, but less than five years
• At least three years, but less and four years
• At least two years, but less than three
• Less than two years

12


Select the one option that best describes your experience applying museum practices to support the care, preservation, and/or accountability of collection items.

• Five years or more
• At least four years, but less than five years
• At least three years, but less and four years
• At least two years, but less than three years
• Less than two years

13


Select the one option that best describes your experience maintaining museum collections records, including reconciling records, handling items identified as Found in Collection (FIC), and/or processing deaccessions.

• Five years or more
• At least four years, but less than five years
• At least three years, but less and four years
• At least two years, but less than three years
• Less than two years

Required Question