Administrative Coordinator

Are you a detail-oriented team player and self-starter with experience in a construction, development, or regulatory environment? The Prince William County Fire Marshal’s Office is seeking an Administrative Coordinator to provide administrative, technical, and customer service support for Development Services, Fire and Rescue, and Law Enforcement staff. This position serves as a key point of coordination for customers, staff, and stakeholders, helping to manage records, process documentation, support permitting and development-related activities, and ensure efficient day-to-day operations. About This Role The successful candidate will serve as a point of contact for citizens, businesses, and partner agencies interacting with the Office of the Fire Marshal. This role requires strong communication, customer service, multitasking, and prioritization skills, as well as the ability to professionally de‑escalate challenging situations. The ideal candidate is detail‑oriented, maintains strict confidentiality, and has supervisory experience in a fast‑paced environment, including managing staff, conducting performance reviews, coordinating workloads, providing training and guidance, and ensuring efficient daily operations. Minimum Requirements High School Diploma or G.E.D. 3 years of clerical, data entry or records experience. Preferences Experience supporting high-level executives and staff Experience supervising administrative staff Experience developing SharePoint sites FOIA knowledge and experience in processing requests Thorough knowledge of Adobe Pro and ServU Large File Transfer application Excellent customer service skills Cash handling experience Strong knowledge of building construction plan review and inspection processes and requirements Familiarity working with permitting software – EnerGov or other Intermediate to Experienced skill level with Microsoft Excel Special Requirements Background checks, which may include but are not limited to criminal history check, credit history check, education verification check, license verification check, and/or fingerprinting, may be required as posited in the job advertisement. Fire & Rescue Requirements: Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police, and a driving record transcript from the individual’s state Department of Motor Vehicles. Work Schedule Monday-Friday 8:00 am – 4:30 pm. This position may be eligible for teleworking consideration after a 6-month training period. Flexibility is required as business needs may change. Starting Salary Range $28.32 - $40.69 per hour. We Also Offer Great Benefits Including Retirement from the Virginia Retirement System (VRS) 401a and 457 retirement savings and investment plans Paid Annual Leave Paid Personal Leave Paid Sick Leave Paid Holidays Optional Group Medical and Dental Health Plans Optional Group Life Insurance An Employee Assistance Program (EAP) Career Development Opportunities Full‑time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Additional information available. NOTE The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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