Marketing Coordinator

Marketing Coordinator

RDL Worldwide is a unique Entertainment Marketing and Brand Integration agency. For over 20 years the team has specialized in product placement, branded integration, brand strategy, creative conceptualizing, public relations, content development, talent endorsements, event coordination, production, social media, and more. With a focus in film and television collaborations, RDL has a dynamic and multi-level approach to working with brands and products in order to create unique partnerships and promotions. Direct relationships with studios, directors, actors, producers, musicians etc. provide clients accessibility to A-List projects and exclusive opportunities for Hollywood to engage with brands.

With the RDL core team headquartered in Los Angeles, an office in Italy, and partners in London, RDL Worldwide is strategically positioned to manage activations across the universe.

We are seeking a highly organized, proactive, and creative Marketing & Events Coordinator to join our team. This is an entry-level, hands-on role supporting the development and execution of brand activations, experiential marketing programs, trade shows, events, influencer initiatives, and other agency projects.

The ideal candidate is someone who is eager to learn, exceptionally organized, comfortable juggling multiple projects, and excited by the combination of creative marketing, event production, organization, and culture. This role will touch everything from developing presentation decks and researching merchandise ideas to maintaining project trackers, coordinating vendors, supporting client meetings, and being onsite to help bring an activation to life.

This is an in-office position with onsite event work and occasional travel, evenings, and weekends as projects require.

Responsibilities

• Participate in internal, client, vendor, and production calls as needed.
• Take detailed meeting notes and prepare clear recaps, action items, and follow-ups.
• Assist with scheduling meetings, maintaining project calendars, and tracking important deadlines.
• Maintain organized internal project folders, documents, contact lists, calendars, and resources.
• Create and update Excel spreadsheets, production trackers, timelines, budgets, vendor lists, shipping logs, and other organizational documents.
• Help ensure projects continue moving forward by tracking outstanding items, approvals, deliverables, and next steps.
• Support the planning and execution of brand activations, trade shows, pop-ups, influencer events, and other experiential programs.
• Assist with vendor research, outreach, quotes, coordination, and ongoing communication.
• Support procurement of event materials, including placing orders, sourcing supplies, coordinating shipments, tracking deliveries, and occasional supply runs.
• Coordinate the distribution and tracking of creative assets for internal and client review and approval.
• Assist with event staffing, production schedules, run-of-show documents, credentialing, guest lists, and other logistical needs.
• Participate in venue research, site visits, and production walk-throughs as needed.
• Help organize event materials, merchandise, signage, supplies, and equipment before and after events.
• Attend and support live event executions, installations, and activations as required.
• Assist with load-in, setup, event operations, breakdown, and load-out.
• Support the briefing, management, and coordination of brand ambassadors, event staff, and vendors.
• Provide hands-on logistical support and help troubleshoot day-of needs.
• Assist with guest experience, merchandise, product distribution, check-in, talent/influencer needs, and other event elements as required.
• Be willing to jump in wherever needed to help ensure a smooth and successful execution.
• Assist with the development, formatting, and finalization of client presentations, pitch decks, strategy decks, event proposals, and post-event recap decks.
• Conduct research to support creative concepts, event strategies, venue recommendations, competitive reviews, trends, and new business opportunities.
• Source imagery, inspiration, references, and supporting materials for presentations.
• Brainstorm creative activation ideas, guest experiences, custom merchandise, gifting, and branded touchpoints.
• Assist with basic graphic design and preparation of signage, event collateral, presentation graphics, and other creative assets as needed.
• Help maintain consistency and attention to detail across client-facing materials.
• Assist with influencer, creator, celebrity, and cultural research for relevant client programs.
• Help build and maintain influencer lists, outreach trackers, product-seeding lists, and social deliverable trackers.
• Support influencer communication, gifting, event invitations, and onsite coordination when applicable.
• Monitor social media, cultural trends, emerging brands, events, and experiences for ideas and inspiration.
• Assist with organizing and tracking social content and event coverage for client recaps.
• Research and brainstorm custom merchandise, promotional products, gifting, and event premiums.
• Identify potential vendors and sourcing options based on project needs, budget, timing, and creative direction.
• Assist with quote collection, sample coordination, order tracking, and delivery.
• Stay aware of emerging merchandise, gifting, fashion, lifestyle, and cultural trends that could translate into compelling branded experiences.
• Provide general day-to-day support to help keep the office and team organized and operating efficiently.
• Assist with incoming and outgoing shipments, deliveries, supplies, samples, and event inventory.
• Help maintain organization of office supplies, event materials, merchandise, and storage areas.
• Coordinate routine office needs, maintenance requests, and vendor appointments as needed.
• Take initiative with general tasks and needs that arise in a fast-moving, collaborative agency environment.

Qualifications

• 0–2 years of relevant experience or internships in marketing, events, experiential marketing, communications, PR, hospitality, production, or a related field.
• Bachelor's degree preferred, but not required.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable working in Microsoft PowerPoint, Excel, Word, and Outlook.
• An eye for design and the ability to create clean, polished presentations; experience with Adobe Creative Suite, Canva, or similar programs is a plus.
• Strong interest in events, experiential marketing, entertainment, pop culture, social media, influencers, fashion, hospitality, and/or consumer brands.
• Resourceful and comfortable researching, sourcing, problem-solving, and figuring things out.
• Able to manage multiple projects, priorities, and deadlines simultaneously.
• Comfortable communicating professionally with clients, vendors, partners, and event staff.
• Positive, collaborative, and willing to take on both creative assignments and less-glamorous logistical tasks.
• Comfortable working in a fast-paced environment where responsibilities can shift from day to day.
• Available for occasional travel and event work outside traditional business hours, including evenings and weekends.

The Opportunity

This role is designed for someone looking to learn experiential marketing and event production from the ground up. The Marketing & Events Coordinator will gain exposure to the full lifecycle of agency projects—from initial research, strategy, and creative development through production, onsite execution, influencer engagement, and post-event reporting.

We are looking for someone who wants to grow with the role, take on increasing responsibility, and become an integral part of a small, collaborative team creating memorable experiences for leading brands.

Additional information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact View email address on click.appcast.io.

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $40,280.00 - USD $57,008.0