Project Assistant

High-Level Admin Opportunities: Support Directors/VPs & Drive Project Success. We are seeking a career-minded Administrative professional. In this key on-site role, you will manage everything from executive logistics to technical project reporting. If you have a Bachelor's Degree and excellent customer service experience, please apply! Position Summary We are seeking a highly professional and detail-oriented Administrative Coordinator to provide comprehensive support for key company projects and executive leadership. The ideal candidate will be a polished professional capable of managing complex workflows, cross-training across departments, and maintaining seamless office operations. Location On-site (100%) Reports To Department Supervisor / Project Leadership Primary Responsibilities Project Coordination & Document Management Document Control: Maintain, organize, and archive project files and electronic mailboxes to ensure data integrity. Reporting: Track project lifecycles and generate comprehensive monthly progress reports for leadership. Technical Support: Manage project specifications, change orders, and finalizations; facilitate research and resolve project-related inquiries. Data Oversight: Utilize Microsoft Access and other tracking systems to store, retrieve, and manage critical project data. Executive & Administrative Support Executive Liaison: Provide high-level administrative presence while supporting two Vice Presidents in a fast-paced environment. Communications: Manage incoming calls, read and route correspondence, and draft professional memos, reports, and PowerPoint presentations. Meeting Management: Record and distribute minutes for Project Manager meetings; reserve conference rooms and coordinate with internal departments. Travel & Logistics: Coordinate complex travel arrangements and manage department calendars and rosters. Office Operations Financial Admin: Collect and organize invoices/bills; manage weekly timecards for the team. Facilities Coordination: Order and maintain office supplies; arrange for equipment maintenance and setup. Event Logistics: Coordinate client and vendor luncheons, including catering set-up and breakdown. General Support: Oversee daily mail distribution, high-volume filing, and large-scale printing/mailing projects. Candidate Requirements Professionalism: Exceptional interpersonal skills and a high degree of discretion are required for this executive-facing role. Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) Organizational Mastery: Proven ability to multitask, prioritize deadlines, and maintain meticulous attention to detail. Education & Experience Preferred Qualifications Bachelor’s degree with 2+ years of customer service experience. Alternative Qualifications High School Diploma (or equivalent) with a minimum of 3 years of customer service experience. #J-18808-Ljbffr CrossConnect Talent