Royalty Report Processing Specialist

Royalty Report Processing Specialist

Our client is seeking a Royalty Report Processing Specialist who will heavily utilize Flowhaven in report processing. This position will partner closely with Account Managers, Finance, Accounts Receivable, FIS, and external licensees to ensure contract data integrity, reporting compliance, timely royalty submissions, and actionable business insights. The role is designed to support the organization's broader objective of driving accurate royalty reporting, reliable analytics, and increased partner adoption of Flowhaven.

Responsibilities:

• Oversee the end-to-end royalty reporting process for domestic licensees.
• Coordinate royalty report submission, validation, review, and exception management.
• Monitor reporting deadlines and contractual compliance requirements.
• Investigate reporting discrepancies and coordinate corrective actions with licensees and account teams.
• Partner with Account Managers to resolve reporting and agreement setup issues affecting royalty processing.
• Ensure royalty reports are complete, accurate, and available for downstream accounting and analytics purposes.

Contract Administration & Ingestion Oversight:

• Monitor executed contract ingestion into Flowhaven.
• Establish and maintain controls to track contract setup status and data completeness.
• Review contract configurations for reporting and billing readiness.
• Coordinate with stakeholders to resolve incomplete or delayed contract setups.
• Ensure contract terms are accurately reflected within system workflows and reporting structures.

Billing & Invoice Administration:

• Generate and manage contracted invoices, including:
• Minimum Guarantee invoices
• Annual fees
• Contractual license fees
• Other agreement-related billings
• Coordinate invoice processing and cash application with Finance and Accounts Receivable.
• Support collection and reconciliation efforts through accurate contract and royalty data management.
• Assist with issue resolution related to invoice calculations and reporting impacts.

Flowhaven System Administration:

• Manage user access, permissions, onboarding, and offboarding for internal users and external licensees.
• Coordinate with the FIS team regarding access management, integrations, and technical support.
• Identify, document, escalate, and track system issues through resolution.

Account Team & Licensee Support:

• Serve as the primary support resource for US-based account teams.
• Provide guidance on royalty reporting requirements, contract setup standards, and Flowhaven functionality.
• Conduct licensee outreach regarding reporting issues and compliance matters.

Required Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, Information Systems, or related field.
• 5+ years of experience in royalty accounting, contract administration, licensing operations, business systems administration, or related functions.
• Strong understanding of royalty calculations, minimum guarantees, licensing agreements, and compliance requirements.
• Advanced Excel and data analysis skills.
• Experience working with enterprise business systems and reporting tools.
• Exceptional attention to detail and ability to manage multiple high-priority initiatives simultaneously.
• Strong communication and stakeholder management skills.

Preferred:

• Experience with Flowhaven, RightsLogic, Salesforce, Tableau, or similar licensing and reporting platforms.
• Experience supporting consumer products, licensing, media, sports, entertainment, or retail businesses.
• Knowledge of royalty reporting workflows and contract lifecycle management.

If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction: Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs this specialized approach sets us apart in the industries we serve.

About Solomon Page: Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.