Executive Administrative Assistant

Executive Administrative Assistant With Coupa Location: Stamford CT (within 60 mile radius). Onsite 2-3 days a week at the Stamford CT location; other days remote/from home. Duration: 6 months with possible extension. Job Description Role Summary / Purpose Provide administrative support services to four Senior Vice Presidents within the Finance organization: Chief Accounting Officer, Tax Director, CFO Home & Auto, and Head of Consumer Bank. The ideal candidate must have strong organizational, interpersonal, communication, and computer skills (Microsoft Office), and the ability to handle confidential information and work in a fast‑paced, ever‑changing environment. Essential Responsibilities Interact with employees, customers, and outside advisors in a professional and efficient manner. Use computer and company software with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook, Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E. Proactively plan and create meetings, manage busy and complex calendars, and ensure accuracy of attendees, meeting locations, materials, etc. Arrange complex travel plans and events; prepare and reconcile T&E and Purchase Card reports; book online flight reservations and coordinate all travel/meeting logistics. Process statements of work, purchase orders, and invoices; ensure timely vendor payments and support supplier management through our Coupa system. Proactively anticipate and communicate potential issues, propose solutions, and pay close attention to detail. Communicate clearly and effectively with leaders and prioritize tasks. Coordinate activities and meetings, including on‑site and off‑site events, and coordinate with outside parties. Ensure documents are posted accurately and timely in preparation for meetings/conference calls. Attend staff/team meetings as required. Maintain calendar for staff and department activities; assist in prioritization of items. Perform other duties and/or special projects as assigned. Qualifications / Requirements 7+ years in an executive administrative role. Minimum 2 years of experience supporting senior level executives in a corporate environment. Minimum 4 years of experience working with Microsoft Outlook, PowerPoint, Word, and Excel. Minimum 2 years of experience with supplier management software such as Coupa. Strong organizational skills and ability to handle multiple projects. Strong attention to detail. High level of integrity, confidentiality, and self‑confidence. Clear, concise, and articulate communication skills (verbal & written). Desired Characteristics Coupa experience. Supplier management and accounts payable experience. Excellent communication and interpersonal skills. Strong problem‑solving and critical‑thinking skills with a passion for excellence. Demonstrative initiative, ability to work independently, and a team player. Ability to accept responsibility and handle confidential information. Excellent proficiency of Microsoft Outlook, PowerPoint, Excel, and Word. #J-18808-Ljbffr