Administrative Assistant III

Copilot said:

Administrative Assistant III

Location: New York, NY 10111

Duration: 6 Months (Contract)

Pay Rate: Up to $41.38/hour

Schedule: Onsite

Position Summary

Our client is seeking an experienced Administrative Assistant III to provide high-level administrative support to business leaders and teams. This role requires exceptional organizational skills, complex calendar and travel management experience, strong communication abilities, and a proactive approach to problem-solving in a fast-paced corporate environment.

Key Responsibilities

• Manage complex executive calendars, prioritize scheduling requests, and coordinate meeting logistics.
• Schedule and organize internal and external meetings, including room reservations, visitor access, and equipment setup.
• Welcome and escort visitors, candidates, and meeting attendees as needed.
• Coordinate detailed domestic and international travel arrangements, including itineraries, visas, passports, Global Entry, TSA PreCheck, and security requirements.
• Prepare and reconcile monthly expense reports using Concur .
• Create and edit correspondence, reports, presentations, and other business documents.
• Compile, maintain, and analyze data to generate reports, charts, graphs, and presentations.
• Support departmental reporting and compliance-related activities.
• Assist with department meetings, team events, and project initiatives.
• Provide backup support to other administrative team members.
• Identify opportunities to improve administrative processes and workflow efficiency.
• Participate in special projects and perform additional duties as assigned.

Required Qualifications

• Proven experience providing high-level administrative support in a corporate environment.
• Strong calendar management and meeting coordination skills.
• Experience arranging complex domestic and international travel.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Concur for expense management.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and time management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting senior leaders or executives.
• Knowledge of corporate travel policies and international travel requirements.
• Experience creating reports, presentations, and data visualizations.
• Familiarity with financial services, investment management, or highly regulated industries.

Core Competencies

• Teamwork & Collaboration
• Service Orientation
• Executive Support & Ownership
• Written & Verbal Communication
• Problem Solving & Sound Judgment
• Adaptability & Change Management
• Attention to Detail
• Process Improvement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.