Executive Assistant to the CEO

Job Summary: The Executive Assistant provides high-level administrative support to the CEO, facilitating efficient office operations and ensuring effective communication within the organization. The role handles highly confidential matters, prepares presentation materials for board meetings, and maintains executive calendars and travel arrangements. Responsibilities Maintain and manage complex executive calendars, scheduling appointments, meetings, and travel arrangements with precision. Act as a primary liaison between executives and internal/external stakeholders, managing inquiries and correspondence effectively. Prepare agendas, materials, and presentations for meetings; take minutes and follow up on action items. Coordinate meeting logistics, including venue arrangements, catering, and technology setup. Assist in managing projects and initiatives, tracking deadlines and deliverables to ensure timely completion. Conduct research and compile data for reports, presentations, and executive decision-making. Draft, edit, and finalize correspondence, reports, and presentations, ensuring accuracy and professionalism. Maintain organized electronic and physical filing systems for easy access to important documents. Manage executive expense reports and budget tracking, ensuring compliance with organizational policies. Assist in the preparation of financial reports and documentation for executive review. Handle sensitive and confidential information with the utmost discretion and professionalism. Ensure adherence to company policies and procedures related to administrative functions. Education & Experience Bachelor’s degree in Business Administration, Management, or a related field. Minimum of 5 years of executive administrative support experience. Knowledge & Skillsets Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Exceptional organizational and multitasking skills with a keen attention to detail. Excellent verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels. Strong interpersonal skills and the ability to work collaboratively within a team. High level of integrity and professionalism. Physical Demands Sitting: Often for extended periods at desks or meetings. Standing or walking: Occasionally for meetings or office tasks. Using computers: Typing and using office equipment. Lifting: Light, less than 10 pounds. Repetitive motions: Frequent use of keyboard and mouse. Environmental Conditions Workspace: Climate control (air conditioning or heating) to ensure comfort. Lighting: Adjustable lighting to reduce eye strain. Noise Levels: Moderate, with occasional interruptions from phone calls and conversations; headphones may be used if necessary. Ergonomics: Workstations with desks and adjustable chairs to support good postures. Ventilation: Good ventilation to ensure a comfortable working environment, though this can vary depending on the building. Benefits Annual bonus opportunity of 12% based on company performance. Annual equity award of $10,000. Eligible for benefits the first day of the month after start. Tiered Medical, Dental, and Vision Insurance options, Health Savings (HSA), Healthcare & Dependent Care Flexible Spending (FSA) accounts. Company‑paid short‑term and long‑term disability (unless covered by a state disability plan). Company‑paid life insurance and AD&D. Flexible Time Off Policy. Paid sick leave of 48 hours per calendar year. Eligible employees may receive four (4) weeks paid Caregiver leave after 1 year of service or in accordance with state leave laws. 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1. Employee Wellness and Financial Assistance Resources through Cigna and NY Life. Nine (9) paid company holidays per year. Mesa Labs is an Equal Employment Opportunity Employer. Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. Please note that Mesa Labs conducts criminal background checks upon offer acceptance. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Mesa-Labs-2