Administrative Assistant I

Who We Are

Sellers & Associates, LLC (S&A) is a Veteran Owned Small Business (VOSB) that provides effective and affordable Programmatic and Engineering Support Services and Solutions to our Government and Commercial Clients. We work directly with our clients taking the time to understand their culture and requirements designing a custom solution tailored to meet their unique needs at an affordable price without sacrificing quality. Our specialties include Program/Engineering Management, Training/Training Technology, Technology/Product Development Strategy and Analysis, Project Management (Cost, Schedule, Scope & Quality), and Strategic Planning applied within our clients' unique domains and context.

Benefits

We have Medical, Dental, Vision, 401k with company match. Long/Short Term Disability and Life Insurance. 25 days of PTO per year. Employees may choose to work or take PTO on Federal Holidays (pending contract requirements). We also offer a TRICARE Supplement Insurance Package as well as Tuition Reimbursement up to $5,250 per year for areas of study relevant to employee position responsibilities and opportunities for professional growth.

Position Description

Job Title / Labor Category Title

Administrative Assistant I

Location

Philadelphia, PA 19112 US (Primary)
SELLERS & ASSOCIATES - US

Security Clearance Requirements

Secret

Job Description

The Administrative Assistant I will support Government digital transformation initiatives by performing on-site document digitization and records support services. This role focuses on reducing reliance on paper documentation by identifying, scanning, organizing, and securely storing both unclassified and classified records in approved electronic repositories.

The position works closely with Government subject matter experts (SMEs), branch leadership, and the Government Tasking Point of Contact (TPOC) to ensure accurate, secure, and compliant digitization of legacy documentation.

Job Requirements

• High school diploma or equivalent.
• Experience performing administrative or clerical support duties in an office environment.
• Demonstrated ability to organize, scan, and manage large volumes of documents accurately.
• Strong attention to detail and ability to follow documented procedures.
• Ability to work effectively with Government personnel and multiple stakeholder groups.
• Basic computer skills, including experience with file management and network drives.
• Active Secret clearance (or ability to obtain and maintain one).
• Must be eligible to receive and maintain a Common Access Card (CAC).
• Ability to work with classified material in accordance with Government security requirements.

Required Knowledge, Skills, & Abilities (KSAs)

Knowledge of basic administrative and records management practices, including document handling and electronic file storage. Skill in scanning and converting paper records to digital formats, organizing and naming files, and using standard office and computer applications. Ability to accurately handle and track documents, communicate effectively with Government staff, follow written procedures, and work on-site in a secure Government environment. Ability to handle sensitive and classified information up to the SECRET level, manage time and priorities, maintain attention to detail, and adapt to changing processes and storage locations.

Travel %

Sellers and Associates, LLC is an E-Verify company and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.