Accounts Payable Specialist

Full-time

Description

Kocher + Beck USA, L.P. in Lenexa, KS is seeking a detail-oriented Accounts Payable Specialist to join its team. This role is responsible for accurate and timely invoice processing, vendor account maintenance, payment support, freight invoice review, and month-end close support. The employee will regularly collaborate with vendors, carriers, and internal departments to ensure complete documentation and accurate financial records.

Position Type + Hours

This is a permanent full-time position. The regular schedule is Monday through Friday during day-shift hours. Occasional overtime may be required based on workload and business needs.

Duties and Responsibilities

· Review, code, and enter vendor invoices accurately and on time

· Match invoices to purchase orders, receiving documents, and required approvals

· Verify general ledger coding, payment terms, and supporting documentation

· Prepare and support scheduled payment runs in accordance with company procedures

· Review and process freight and carrier invoices, verifying charges against rate agreements and shipment records and resolving billing errors with carriers

· Reconcile vendor statements and research invoice, payment, and credit discrepancies

· Respond promptly and professionally to vendor, carrier, and internal payment inquiries

· Maintain accurate vendor records, including tax forms and payment information, and verify changes to protect against payment fraud

· Process employee expense reports and corporate card activity, following up on missing receipts and out-of-policy spend

· Support month-end close, including accounts payable and freight accruals, subledger-to-general-ledger reconciliation, and account reconciliations

· Assist with 1099 reporting and year-end vendor requirements

· Maintain organized records and provide documentation for audits as requested

Requirements

Requirements

· High school diploma or equivalent required; associate degree in Accounting or Business preferred

· Two or more years of accounts payable or related accounting experience preferred

· Proficiency with accounting or ERP software and Microsoft Excel; experience with Ramp or a similar accounts payable and spend management platform is a plus

· Working knowledge of accounts payable practices and basic accounting principles

· Experience supporting month-end close, including accruals and account reconciliations, preferred

· Strong attention to detail, accuracy, and data-entry skills

· Ability to organize priorities, meet deadlines, and manage multiple tasks

· Excellent communication, problem-solving, and interpersonal skills

· Ability to handle confidential information with discretion

· Ability to work independently and collaborate effectively as part of a team

Benefits

· 100% Paid Health, Dental + Accident Insurance

· 100% covered for Employee-only and 75% for Dependent-plus coverage

· Health Savings Accounts, with employer contribution

· 401(k), up to 6% match of your contribution

· Life Insurance, Short + Long Term Disability

· Vacation, Sick Time + Paid Holidays

· Additional supplemental insurance plans are offered