Assistant Office Manager

Job Description

Job Description

Are you an organized, detail-oriented professional looking to grow your career in office administration? Regency Plumbing & Piping, Inc. is seeking a dependable full-time Assistant Office Manager to support daily office operations and help keep our team running smoothly in a fast-paced commercial construction environment.

Accounting & Administrative Support

• Assist with accounts payable and accounts receivable
• Support invoicing, collections, and job costing processes
• Help process preliminary notices, lien or bond filings, and supplier releases
• Assist with maintaining compliance documentation for OCIP/CCIP and CRA/PLA requirements
• Open job accounts with suppliers and track vendor paperwork
• Support monthly client billing, including AIA billing assistance

Office Administration

• Assist with employee onboarding and offboarding paperwork
• Help coordinate employee benefits and maintain personnel records
• Support hiring efforts and general office operations
• Answer phones, manage filing, and provide administrative support to management

Payroll Support

• Assist with weekly payroll processing in QuickBooks
• Help reconcile employee hours and payroll records
• Support accurate payroll reporting and documentation

• Experience in an administrative or assistant office management role
• Construction office experience preferred
• Familiarity with QuickBooks is preferred
• Experience with AIA billing is a plus
• Strong organizational skills and attention to detail
• Ability to multitask and work well in a team environment

• Pay: $20–$30 per hour DOE
• Schedule: Monday–Friday, 8:00 AM–4:30 PM
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO)
• Paid holidays
• Profit sharing

Since 1952, Regency Plumbing & Piping, Inc. has specialized in commercial gas plumbing systems for medical, dental, and veterinary facilities throughout Southern California. We take pride in delivering precise, safe, and dependable work while fostering a supportive, team-oriented environment for our employees.

If you're ready to grow with a stable, respected company where your contributions matter, apply today for our Assistant Office Manager position!