Office Manager

Job Description

Job Description

Salary: 16.90-20.00

Part-Time Office Manager (In-Person)

Schedule: MondayFriday, 12:00 PM6:00 PM

Location: Orange, CA

About the Role

Were seeking a reliable, organized, and friendly Part-Time Office Manager to support day-to-day office operations. This role is ideal for someone who enjoys multi-tasking, communicating with clients and staff, and keeping an office running smoothly.

Key Responsibilities

Front Office & Communication

• Answer and route incoming phone calls professionally
• Greet visitors and support a positive front-desk experience
• Respond to basic inquiries and relay messages to the appropriate team members
• Assist with email correspondence and office communications

Scheduling & Coordination

• Schedule appointments, meetings, and staff calendars
• Confirm upcoming meetings and appointments (calls/text/email as needed)
• Coordinate meeting logistics (room setup, materials, attendee reminders)
• Help maintain organized schedules and avoid conflicts

Administrative & Office Support

• Prepare documents and materials for meetings (printing, assembling packets, forms)
• Maintain organized digital and physical filing systems
• Track office supplies, place orders, and manage inventory
• Support onboarding tasks such as preparing workspace/materials for new team members
• Assist with basic data entry and recordkeeping

Office Operations

• Ensure office spaces are tidy, stocked, and ready for daily operations
• Support internal processes and help improve office workflows
• Coordinate with vendors or building management when needed (repairs, deliveries, services)

Qualifications

• High School Diploma
• Bilingual (English & Spanish)
• Must know Microsoft Word, PowerPoint, Excel
• Prior experience in an office/admin/office manager role preferred
• Strong organization and time-management skills
• Professional phone etiquette and customer service mindset
• Comfortable with common office software (Google Workspace or Microsoft Office)
• Ability to handle confidential information with discretion
• Dependable, punctual, and able to work independently

What Were Looking For

• Warm, professional communication style
• Detail-oriented and proactive problem solver
• Able to prioritize tasks in a busy environment
• Team player with a how can I help? attitude

Compensation & Benefits

• Hourly pay: $16.90-$20.00
• Potential for growth and additional hours based on clinic needs