Office Manager

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Manager - Facility position is responsible for overseeing sustainable facility operation, managing GLOVIS America's real estate portfolio and Corporate Social Responsibility (CSR). The role ensures efficient building operations, energy optimization, and regulatory compliance. This position will collaborate with various internal departments and external stakeholders, ensuring the efficient and cost-effective management of all real estate assets. The position will plan and execute CSR program and also manage company sponsored events.

Responsibilities

• Sustainable Facility Operation
  • Oversee day-to-day facility operations (electrical, HVAC, plumbing, fire systems, civil)
  • Manage preventive and predictive maintenance programs
  • Supervise facility vendors and AMC contracts
  • Ensure statutory compliance (fire safety, pollution control, building codes, labor laws)
  • Manage housekeeping, security, landscaping, and cafeteria operations
  • Handle space planning and infrastructure upgrades
  • Lead emergency response and business continuity planning
  • Optimize facility operating costs and annual
  • Develop and implement sustainability initiatives aligned with ESG goals
  • Monitor and reduce energy consumption, water usage, and carbon footprint
  • Lead waste management, recycling, and circular economy programs
  • Ensure environmental compliance with local and national regulations
  • Drive employee engagement programs on environmental awareness
  • Develop and implement sustainability initiatives aligned with ESG goals
• Property Acquisition/Portfolio Management
  • Assist in managing the company's real estate portfolio, including both owned and leased properties. Monitor performance and ensure alignment with corporate objectives
  • Assist in the evaluation, negotiation, and execution of property acquisitions, sales, or lease transactions. Prepare reports and presentations to support decision-making
• Project Coordination
  • Collaborate on the planning and execution of real estate projects, including renovations, relocations, and construction
  • Ensure that projects are completed on time and within budget
• Manage CSR program
  • Annual plan/budget
  • Company Event plan/budget
• Stakeholder Collaboration
  • Work closely with internal teams (e.g., legal, finance, operations) and external parties (e.g., brokers, landlords, attorneys) to facilitate smooth real estate operations
  • Other duties as assigned

Compensation Range

$101,000 - $113,000 annually (Subject to Compensation Study Upon Candidate Selection)


Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short and Long Term Disability
• Paid Vacation, Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy


Skills

• Strong understanding of real estate transactions, leasing, and property management Required
• Proficiency in real estate software and Microsoft Office Suite (ex. Excel, Word, PowerPoint, and other database management systems) Required
• Excellent communication, negotiation, and interpersonal skills Required
• Strong analytical and problem-solving abilities Required
• Attention to detail and ability to manage multiple priorities effectively Required
• Real Estate License Preferred

Education & Experience

• Bachelor's Degree Required
• Master's Degree Preferred
• 7 - 10 Years of Direct Experience in Commercial Real Estate Required
• 1 - 3 Years of Supervisory Experience Required
• 8 - 13 Years of Direct Experience in Commercial Real Estate Preferred
• 4 - 7 Years of Supervisory Experience Preferred
• Certified Commercial Investment Member (CCIM) or other real estate certifications Preferred

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20 lbs.
• Carry up to 20 lbs.
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.