Human Resources Analyst

Human Resources Payroll And Timekeeping Specialist

Beyond the traditional expectations of Human Resources, this non-supervisory role will primarily focus on payroll, timekeeping, and human capital management (HCM) functions within associated enterprise systems. This position reports directly to the Director of Human Resources. Confidentiality, curiosity, resourcefulness and a growth mindset are prerequisites for anyone interested in this role. Target Hiring Range: $65,900 to $72,000 This position may work either a 4-day, 10 hour/day workweek or a traditional 8 hour/5-day work week.

Essential Job Functions

Essential Job Functions represents 20%-50% of working time on a regular basis, subject to the varying demand of specific functions. All functions listed below are considered essential and are expected to be completed regularly and efficiently by any incumbent. Regular, punctual and on-site attendance is essential for all functions listed below. This position will be responsible for the following:

1. Effectively coordinates and administers the City's payroll, timekeeping and Human Capital Management (HCM) functions to include, but not limited to, the following:

• Prepares, reviews and executes bi-weekly, intermittent, and off-cycle payroll processes to assure timely and accurate processing of all associated payroll and timekeeping transactions.
• Prepares associated timekeeping procedures and necessary reports to assure accurate time entry processes.
• Processes all system-initiated personnel actions to include but not limited to new hires, promotions, salary changes, terminations, direct deposit and benefit changes, and so on.
• Coordinates the position control process in cooperation with the City's Finance department.
• Performs proactive and preventive maintenance and necessary testing, upgrades and implementations of required systems. Responds promptly and effectively to employee service and support requests.
• Tracks and maintains compliance with all payroll tax regulations, including the calculation, input, audit, reporting and filing of all local, state or federal payroll tax payments, records and reports. Prepares and processes monthly, quarterly and annual payments and reports including but not limited to Texas Workforce Commission, Medicare, Texas Municipal Retirement System, W-2's, Affordable Care Act reporting and all other associated reporting.

• Coordinates the development, administration and coordination of various Human Resources programs, to include but not limited to:

• The City's tuition reimbursement program, to include the development and administration of associated forms, procedures, policies and reimbursement mechanisms.
• Coordinates advanced, sensitive or complex public information requests related to Human Resources and Human Capital functions.
• Administers the City's volunteer program, including all associated programs, forms, policies and coordination with City staff.

• Fosters an inclusive, engaging, and values-driven workplace culture that aligns with our mission and strategic goals. Supports efforts to design and implement HR strategies that inspire innovation, promote employee well-being, and cultivate a positive organizational environment, including but not limited to:

• Supports efforts to build a collaborative, inclusive, and high-performing workplace culture by serving as a culture ambassador, promoting alignment with the City's mission, vision, and values at all levels.
• Supports efforts to execute employee engagement programs, recognition strategies, and team-building activities that enhance morale and productivity.

Other Job Functions are essential but represent less than 20% of working time on a regular basis. These are performed with less regularity but are considered essential. All functions listed below are considered essential and are expected to be completed regularly and efficiently by any incumbent.

• Prepares presentations, reports and other related documents for all audiences and interest groups.
• Supports all other functions of HR as necessary, including coordination and collaboration with staff.

Education and Experience

NOTE: Preference will be given to those with payroll, timekeeping, and practical ERP administration experience. REQUIRED:

1. A minimum of three (3) years of progressively responsible experience in Human Resources or payroll functions.
2. A high school diploma or equivalent.
3. An equivalent combination of the above experience and education to satisfy the minimum requirements of the position.
4. Certified Payroll Professional (CPP) or the ability to make significant and continuous progress towards the certification within APA requirements as a condition of employment.

PREFERRED:

1. Experience with Tyler Munis ERP, Executime Timekeeping and Advanced Scheduling.

Knowledge, Skills and Abilities

• Advanced knowledge of payroll systems, compliance and processes.
• Advanced knowledge of Tyler Munis-based ERP products and programs.
• Advanced capability with technology and information systems.
• Basic knowledge of Human Resources practices and procedures.
• Advanced knowledge of federal, state and local laws and regulations.
• Advanced skill in interpersonal communication and conflict resolution.
• Advanced skill in the de-escalation of sensitive or aggressive customer/vendor/citizen issues.
• Advanced skill in analyzing data, identifying trends and creating actionable data strategies.
• Strong project management skills and experience with project management methodologies.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
• Ability to simultaneously coordinate multiple tasks and priorities and support multiple individuals, teams, and work groups.
• Ability to establish and maintain project schedules and balance responsibilities for multiple projects.
• Ability to maintain professional, cordial, conciliatory and facilitative communication at all times, regardless of circumstance or situation.
• Ability to continually demonstrate practical knowledge, analytical judgements and informed decision-making.
• Ability to provide technical, practical or functional knowledge related to job functions.
• Ability to effectively inform, educate, persuade or influence others related to job functions and necessary outcomes.
• Ability to communicate effectively on technical, interpersonal and professional levels to diverse audiences, communities and interest groups.
• Must have the ability to irregularly work a flexible schedule that may include weekends, evenings and holidays. Must be able to work in-office, in the field or in designated satellite environments.