Property Manager

Menlo Park, United States | Posted on 08/14/2026 Provide interim day-to-dayoperational and financial management for a multi-tenant Class A commercialoffice property in Menlo Park. This is a coverage assignment: the priority iscontinuity of operations, uninterrupted tenant service, and clean financialreporting through the assignment window, followed by a documented hand off. The successful candidate willstep into an established property with existing systems, vendors, and tenantrelationships and be productive within the first two weeks with minimal rampsupport. CORE RESPONSIBILITIES Property operations Conduct routine interior andexterior building inspections; document and resolve deficiencies Manage vendor and servicecontracts (janitorial, security, landscaping, HVAC, elevator, life safety);review scope, performance, and compliance Review and approve vendorinvoices against contract terms and budget Coordinate with buildingengineering on preventive maintenance and reactive work orders Maintain and execute emergencyresponse and life safety procedures; coordinate security Oversee tenant improvement andcapital project activity in coordination with construction management Manage certificates of insurancefor tenants and vendors Prepare and submit monthlyoperating reports, variance analysis, and re-forecasts Oversee CAM estimates,recoveries, bill backs, and annual reconciliations Review invoices, accruals, andmonthly financials; support month-end close, variance analysis, and generalledger review Monitor accounts receivable;document collection activity and escrow aged balances Administer leases: rentcommencement and adjustments, billing, credits, reconciliations Support annual operating budgetpreparation if the assignment spans budget season Process and code payables withindelegated authority Serve as primary point ofcontact for tenant contacts and office managers Conduct regular tenant check-insand respond to escalations Coordinate move-in, move-out,and space turnover logistics Support the leasing team ontours, renewals, and space marketing as directed Transition Maintain current property files,vendor logs, and tenant contact records Produce a written hand off summary at assignment close covering open items, vendor status, AR position,and pending capital work Requirements REQUIRED QUALIFICATIONS 5+ years managing multi-tenantClass A commercial office property, ideally in California Demonstrated ownership ofoperating budgets, monthly re-forecasts, and variance reports Hands-on experience with CAMestimates, recoveries, billbacks, and annual reconciliations Working accounting fluency:accruals, invoice review and coding, month-end close support, and generalledger review Working proficiency in Yardi,plus a work order / tenant portal platform (Angus, Building Engines, Prism, orequivalent) Experience managing vendorcontracts and construction or TI coordination Strong written and verbalcommunication; comfortable as the owner's face to sophisticated tenants Available on-site in Menlo Park5 days per week for the full assignment window PREFERRED QUALIFICATIONS RPA (BOMI), CPM (IREM), or FMAdesignation, or active candidacy Prior interim, coverage, ortransition assignment experience Peninsula or Silicon Valleymarket experience Exposure to R&D, lab, orlife science building systems Experience with high-growthtechnology, AI, or venture capital tenants VTS and DocuSign proficiency Bachelor's degree in business,real estate, finance, or accounting #J-18808-Ljbffr Intrepidus Talent Solutions