Accountant Payable II

Job Title

Accuracy in handling the processing, distribution, verification, and maintenance of invoices and expenses. Making sure all are approved and received for payment within established time limits. Processing all Concur, Amex Corporate cards, and employee's expenses and extract all to Sage 100 and post. Reconcile, receive and process all Denali Europe Vendor invoices and expenses. Transfer all Expenses from Denali US to Denali EU and move the profit to Denali US. Keep records of all 1099 Contractors contracts, file and submit all paid contractors 1099-MISC Forms for tax purposes on time. Reconcile and post all Amazon services related Vendors and reconciliation of Accrued liability GL and Amazon Costs and other Miscellaneous responsibilities.

Essential Functions

• Code such items as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry to the financial system
• Handle all vendor correspondence via phone or email
• Investigate and resolve problems associated with the processing of invoices and purchase orders
• Prepare batch check runs
• Assist with monthly status reports, auditing ledgers, and monthly closings
• Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts under standard procedures
• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• File and maintain accounting documents, reports, and records
• Perform other duties as required to support the accounting department

Competencies

1. Ensures Accountability
2. Tech Savvy
3. Communicates Effectively
4. Values Differences
5. Customer Focus
6. Resourcefulness
7. Drives Results
8. Plans and Prioritizes
9. Decision Quality
10. Self-Development

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee in this position frequently communicates with other co-workers/clients who have inquiries about the various projects and other needs. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position 75% of the time. The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operate a computer and office machinery such as a calculator, keyboard, copy machine, and printer. Frequently moves boxes with equipment weighing up to 25lbs across the building and/or to other offsite buildings for various project needs.

Required Education and Experience

• BS degree in Finance, Accounting, or Business Administration
• 5-10 years of experience

Qualifications

• Proven working experience as accounts payable clerk
• Solid understanding of basic bookkeeping and accounting payable principles records
• Proven ability to calculate, post, and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in MS Office
• Customer service orientation and negotiation skills
• A high degree of accuracy and attention to detail
• BS degree in arts and sciences

AAP/EEO Statement

3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status or any other category that is protected by applicable law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.