Accounts Payable Specialist

Accounts Payable SpecialistDaifuku Intralogistics America Corporation is the nation's leading independent, U.S.-based provider of intelligent material handling systems. With hundreds of engineers in-house, the company designs, manufactures, integrates, and installs the full spectrum of intralogistics solutions. We provide leading-edge conveyor and sortation systems, voice and light-directed order fulfillment equipment, controls and software, robotics, mezzanines, and structures.If you want to join a team of industry leading experts and who want to create an impact on the future of material handling solutions, we want to hear from you!The Accounts Payable Specialist provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner.Ideal Candidate:Legally authorized to work in the United States without requiring sponsorshipMust be available to work on-site Monday-Friday, 8:00am-5:00pm CST in Hobart, IndianaA collaborative team player who thrives in a high-volume, fast-paced, dynamic environment.Strong attention to detail, problem-solving, and strong analytical skills.Excellent communication skills for cross-functional collaboration and reportingPay Rate: $24.00-$27.00/hourResponsibilitiesResponsibilities include but are not limited to:Uses the SAP approval system to obtain approval to pay invoices; follows up on unapproved invoicesWorks with project managers and project controllers on purchase order updates, payments schedules, and problems on jobsites with materials and services; tracks damaged goods and changes in labor timelines and obtains updated invoices and credits from vendorsPays vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendmentsMaintains good vendor relationships to avoid payment term changes and account holds; answers vendor phone calls and emailsPrepares and processes bi-weekly check run; requests waivers from vendors as needed; mails and files checksMatches purchase orders to invoices and enter invoices into computerReconciles processed work by verifying entries and comparing system reports to balancesCharges expenses to accounts and cost centers by analyzing invoices and expense reports and recording entriesPays employees by receiving and verifying expense reports for advances and preparing checksMaintains accounting ledgers by verifying and posting account transactionsVerifies vendor accounts by reconciling monthly statements; enters new or updated vendor names and dataAssists with data collection for internal and external auditsProvides accurate and effective AP documentation and records management following records retention policies and proceduresReviews aging reportsAnswers calls to the general phone number and routes calls appropriatelyQualificationsEducation and Experience Requirements:High School DiplomaAssociate's degree in Accounting, Finance, or related field preferredMinimum of 3 years of full-cycle accounts payable experienceExperience with SAP, and financial reporting tools highly preferredKnowledge, Skills and Abilities Requirements:Knowledge of JSOX rules for accounting practicesAbility to make decisions and work independentlyIntermediate Excel skills preferredExcellent verbal and written communication skillsStrong detail orientationWilling to take on additional responsibilities and grow with the teamWhy You'll Love Working With Us!We take care of our team from day one — literally! Enjoy a competitive benefits package designed to support your health, happiness, and future:Day 1 benefits – no waiting period to access your health, dental, and vision coveragePaid Time Off (PTO) so you can relax, recharge, and enjoy life outside of workShort-Term Disability coverage for added peace of mind when you need it most401(k) with company match to help you build your financial futureGeneral Bonus Opportunity based on performance and company successComprehensive benefits that support your overall well-being — because we believe happy employees do their best work!