Executive Administrative Assistant

About the Team Join a collaborative group based at a leading U.S. manufacturing facility assembling state‑of‑the‑art commercial aircraft. Surrounded by people who share a drive for innovation and quality, the A220 Program team works together to ensure the success of every aircraft that leaves the production line. Your Role & Responsibilities Administrative Support Prepare, draft, and manage correspondence for the Program Head’s review and signature. Act on and coordinate requests needing approvals and manage confidential information with a high degree of discretion. Accurately process expense reports, purchase orders, and goods receipts. Develop and maintain digital and physical filing systems and keep program records organized. Schedule & Stakeholder Management Manage complex calendars, prioritize requests and proactively resolve scheduling conflicts. Organize domestic and international travel, including itineraries and event arrangements for the Program Head and designated staff. Maintain up‑to‑date travel schedules, coordinating with others to ensure seamless logistics. Support the planning of company events and community engagement activities. Foster relationships with local officials and community leaders. Other Responsibilities Lead or assist in the organization of company‑wide events. Collaborate with administrative assistants across teams and departments. Represent the Program Head in meetings and ensure prompt handling of all matters during their absence. Qualifications – Your Boarding Pass Education: Bachelor’s Degree in English, Business Administration, Communications, or a related field. Experience: At least 2 years of progressive experience supporting senior‑level managers. Skills & Abilities: Proficiency with digital workplace tools (Google Suite, Smartsheets, GMeets). Outstanding written and verbal communication skills. Ability to juggle a complex schedule and maintain confidentiality. Attention to detail and excellent proof‑reading abilities. Preferred: Experience with analytics and administrative systems (Tableau, SAP, Concur, Click n Buy). Notary Public certification a plus. Fluency in German and/or French is highly desirable. Physical Requirements Vision, hearing, and communication skills sufficient to operate computers and interact effectively in an office and production setting. Ability to occasionally lift or carry up to 50 lbs and perform occasional squatting, kneeling, or standing as required. Willingness to travel domestically and internationally as needed. As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. #J-18808-Ljbffr Kelly Services