Benefits Coordinator

Job Description

Job Description

We are looking for a Benefits Coordinator to support employee benefits administration and HR records management for a contract opportunity Hackettstown in New Jersey. This role is ideal for someone who can balance accuracy, confidentiality, and responsive employee support while working across benefits, insurance, and compliance activities. The position will play an important part in maintaining organized records, preparing reports, and helping employees understand available benefit programs.

Responsibilities:

• Manage employee benefit transactions by processing enrollments, terminations, and status updates while confirming all records are complete and accurate.

• Coordinate information gathering for insurance carriers related to claims exposure, coverage matters, and employee benefit documentation.

• File and monitor property, liability, and related insurance claims, maintaining communication with employees and external insurance contacts until resolution.

• Support compliance efforts by developing and maintaining procedures aligned with employee benefits regulations, workers’ compensation requirements, and insurance plan obligations.

• Apply working knowledge of Affordable Care Act requirements to track eligibility, monitor part-time employee hours, and assist with applicable reporting and fee submissions.

• Oversee processes that protect confidential health-related information while serving as a resource for privacy-related matters connected to employee records.

• Respond to routine human resources inquiries such as employment verification requests and provide benefits guidance during onboarding.

• Maintain personnel and departmental files in both electronic and physical formats, ensuring records are well organized, accessible, and retained appropriately.

• Compile data from spreadsheets, databases, and internal files to prepare administrative reports, benefit summaries, and other HR-related documentation.

• Draft clear correspondence and produce forms, letters, reports, and supporting materials while adhering to company policies and assigned priorities.

• Bachelor’s degree in Business, Human Resources, Public Administration, or a related field.
• At least 1 year of relevant experience in benefits, HR administration, or a closely related function.
• Hands-on experience with benefits coordination, benefit functions, COBRA administration, leave of absence processes, or compensation and benefits support.
• Familiarity with Affordable Care Act compliance; direct related experience is required.
• Additional experience with broader benefits compliance and insurance administration is preferred.
• Proficiency with computer-based communication tools, spreadsheets, and electronic record-keeping systems.
• Strong analytical, interpersonal, and written communication skills.
• Demonstrated ability to handle confidential employee and benefits information with sound judgment and discretion.