Estate Plan Administrative Assistant

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WHO WE ARE: KKOS Lawyers is a busy and rapidly growing law firm that assists clients nationwide from offices in Arizona, California, Utah, and Idaho. Our winning aspiration is to honor Entrepreneurs, Small Business Owners, and Investors by helping them succeed in their wealth-building journey. For over 20 years since opening, we've helped thousands of individuals and business owners better live their American Dream.

POSITION MISSION:

To help streamline department operations through organization, time management, and detail-focused administrative support.

JOB SUMMARY:

KKOS's Rexburg Team is a tiny but might team full of diversity, humor, sass, and great big ambitions. The Estate Plan Administrative Assistant coordinates the final stages of printing, preparing, and shipping Estate Plans; drafts warranty deeds; maintains department office supply and materials inventory; and routes client emails. If you are detail-oriented, reliable, and personable and are looking for a long-term, administrative support position with an established company that values driven personalities who enjoy learning, you may be the teammate we're looking for!

Administrative Assistant Key Duties:

• Generate and print shipping labels for Estate Plan Binders
• Print, organize, punch, bind, tab, package, and ship Estate Plan documents
• Send tracking information emails to clients
• Update client information in HubSpot
• Monitor the department inbox and route emails to the appropriate party
• Draft and send assigned warranty deeds to the Deeds Specialist
• Participate in weekly team meetings to discuss progress and challenges
• Evaluate and report office inventory
• Collaborate with team members to enhance office efficiency and productivity

Required Qualifications

• Strong work ethic with good attendance and punctuality
• Attention to detail
• Proven experience in an administrative role in a professional office environment
• Strong organizational skills with the ability to prioritize tasks effectively to achieve department deadlines and goals
• Excellent verbal and written communication
• Proficient computer skills with the ability to learn multiple software programs
• Working knowledge of Microsoft Office and Google Workspace
• Ability to work independently as well as part of a team in a dynamic environment
• Willingness to perform additional tasks and projects as assigned
• High school diploma, G.E.D., or equivalent

KKOS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, KKOS complies with applicable state and local laws governing nondiscrimination in employment in every location in which it has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How many years of Professional Office experience do you have and what were your primary responsibilities in your role(s)?
• We invest in our Team Members through a hands-on training program. Please tell us why you are the right candidate for us to invest in.

Experience:

• Customer service: 1 year (Required)

Ability to Relocate:

• Rexburg, ID 83440: Relocate before starting work (Required)

Work Location: In person