Accounts Payable/Payroll Specialist

Job Description

Job Description

Metairie, LA: Flexicrew Technical Services (FTS) is seeking an experienced Accounts Payable and Payroll Specialist for a well-established professional office environment. This direct hire opportunity is ideal for a detail-oriented accounting professional with experience managing multiple financial functions. The successful candidate will be responsible for accounts payable, payroll administration, trust accounting, client cost tracking, and general bookkeeping activities while providing administrative support as needed. This position is fully in-office and works closely with the Accounts Receivable team.

Essential Duties:
• Process and maintain all accounts payable activities, including reviewing invoices, verifying approvals, coding expenses, and ensuring timely vendor payments.
• Administer payroll for approximately 55 employees, ensuring accurate processing, deductions, timekeeping verification, and compliance with company policies and applicable regulations.
• Prepare, review, and distribute client invoices in accordance with established billing procedures and client requirements.
• Maintain accurate trust accounting records and ensure all transactions comply with applicable legal and ethical standards.
• Track, reconcile, and allocate client-related costs and expenses for accurate billing and reporting purposes.
• Assist with month-end and year-end closing processes.
• Monitor outstanding obligations and coordinate with internal staff regarding payment status, vendor inquiries, and billing concerns.
• Maintain organized accounting documentation in accordance with company and legal recordkeeping requirements.
• Order and maintain inventory of office and kitchen supplies, ensuring adequate stock levels while controlling costs.
• Provide switchboard and reception relief coverage during employee lunches, breaks, or other scheduled absences.
• Communicate professionally with attorneys, staff, vendors, clients, and outside service providers regarding accounting and administrative matters.
• Collaborate closely with the Accounts Receivable department to ensure accurate financial reporting and efficient workflow between accounting functions.
• Assist with special projects, audits, reporting requests, and other administrative or accounting duties as assigned.

Requirements/Skills:
• Minimum of 3–5 years of bookkeeping, accounting, billing, payroll, or related financial experience required.
• Previous law firm accounting experience strongly preferred.
• Demonstrated experience processing payroll for a multi-employee workforce.
• Knowledge of accounts payable procedures, billing practices, reconciliations, and general bookkeeping principles.
• Experience with trust accounting and client cost accounting preferred.
• Proficiency with QuickBooks required.
• Strong understanding of accounting principles, financial recordkeeping, and internal controls.
• Exceptional attention to detail with the ability to identify and resolve discrepancies.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Ability to maintain strict confidentiality regarding financial, employee, and client information.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work independently while also functioning effectively as part of a team.
• Professional demeanor and customer-service-oriented approach when interacting with employees, clients, and vendors.

Physical Requirements:
• Ability to remain seated and work at a computer workstation for extended periods throughout the workday.
• Ability to use standard office equipment, including computers, printers, copiers, scanners, calculators, and multi-line telephone systems.
• Ability to communicate effectively in person, by telephone, and through electronic correspondence.
• Ability to occasionally stand, walk, bend, reach, and lift office supplies or files weighing up to 20 pounds.
• Ability to perform repetitive hand and finger movements associated with typing, data entry, and document processing.
• Ability to maintain consistent attendance and work a full-time schedule of Monday through Friday, 8:30 a.m. to 5:00 p.m. in an office environment.

Equal Opportunity Statement:
*Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, or any other protected status.