Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing international construction company in Metairie, Louisiana. This contract-to-permanent opportunity is ideal for a detail-focused accounting specialist who enjoys keeping payables operations organized, accurate, and on schedule. In this role, you will support day-to-day invoice processing, payment activities, and financial record maintenance while partnering closely with the Accounting Manager and internal stakeholders.

Responsibilities:

• Manage clerical and administrative activities that support the accounts payable and finance function on a daily basis.

• Review invoices for accuracy, assign appropriate coding, and prepare batches for timely entry and payment processing.

• Investigate and resolve payment discrepancies, vendor questions, and other accounts payable issues with care and urgency.

• Process employee expense submissions and maintain complete documentation for approvals and reimbursement tracking.

• Reconcile accounts payable subledger activity to the general ledger and help maintain accurate financial records.

• Prepare, verify, and distribute check payments and assist with ACH-related transactions, including requests requiring expedited handling.

• Receive, organize, and route incoming department mail, then file and maintain invoices, checks, and related financial documents.

• Support audit requests and contribute to special assignments and process-related tasks as needed by the accounting team.

• Bachelor’s degree in Accounting, Business, or a related field is preferred.
• At least 2 years of experience in accounts payable or a closely related accounting support role is preferred.
• Working knowledge of invoice coding, account coding, check runs, and ACH payment processing.
• Proficiency in Microsoft Excel and comfort working with financial data in spreadsheets.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Effective communication and customer service skills when working with vendors and internal business partners.
• Ability to stay organized, adapt to shifting demands, and maintain accuracy while handling frequent interruptions.