Manager, Development Events

Manager, Development Events

The Development Department at The New York Public Library raises funds from private sources to support the mission and vision of The New York Public Library. The team is made up of a dynamic group of development and events professionals who together represent expertise in all areas of fundraising, including individual, corporate, foundation and government grants, special events, membership, planned giving, and systems management. The Development Department raises over $20 million in Annual Fund and more than $90 million overall each year. The Manager, Development Events will play an integral role in the planning, preparation, and execution of high profile fundraising events such as the Library Lions Gala and the Library Lunch as well as other special donor and membership events as needed.

We are looking for someone we can count on to:

• Own the Library's two primary fundraising events – Library Lions and the Library Lunch – from initial concept and strategic planning through meticulous execution and post-event analysis.
• Event programming and implement ways to increase event-related fundraising revenue and maximize donor engagement, cultivation, and stewardship

Teach:

• Donors, prospective supporters, and event attendees about The New York Public Library's mission to ensure free and open access to information and ideas
• Colleagues about best practices for events management and staffing

Learn:

• Strategic priorities of Development and the Library
• Raiser's Edge database and event-related data entry, reporting, list management, and gift processing procedures

Improve:

• Processes to enhance the donor experience and maximize fundraising potential

Some expectations for this role are that within:

1 month, this person will:

• Meet Development staff and other key internal stakeholders (Special Events, Public Programs, and Procurement) and understand NYPL organizational structure
• Become familiar with event policies, procedures, and timelines

3 months, this person will:

• Oversee a portfolio of select Development events
• Actively participate in meetings and provide speaker and honoree suggestions for upcoming events
• Engage with donors and honorees at events as well as via email and phone correspondence

6 months and beyond, this person will:

• Lead planning for upcoming fundraising events
• Improve upon processes as needed

Responsibilities:

• Manage the Library's two primary fundraising events – Library Lions and the Library Lunch, as well as help as needed on all Development events
• Alongside third-party vendors and other internal teams, produce all printed and electronic materials for events, including invitations, programs, websites, and donor letters
• Research relevant and engaging event speakers and donor prospects; manage speakers and honorees after they are secured
• Develop and implement outreach and solicitation strategies for Development Events
• Work closely with Individual Giving and Research to identify new event leadership prospects as well as donor prospects (corporate and individual) relating to Development Events
• Process gifts and maintain donor records in fundraising database
• Assume responsibilities for special projects and perform related duties as needed

Required Education, Experience & Skills

Required Education & Certifications:

Bachelor's degree

Required Experience:

5-7 years related experience; fundraising experience required

Required Skills:

• Strong project management skills and ability to manage multiple projects, deadlines, and stakeholders
• A proven record of creating and fostering excellent relationships with all levels of staff, donors, and the public, and the ability to exercise good judgment
• Demonstrated accuracy, attention to detail, flexibility, and reliability
• Proficient experience using Raiser's Edge or other comparable CRM programs
• Excellent computer skills including Microsoft Word and Excel and a working knowledge of social media
• High degree of initiative, organization, and follow-through
• Able to work independently and effectively under pressure
• Superior written communication and interpersonal skills

Managerial/Supervisory Responsibilities:

In the absence of the Associate Director, The Manager, Development Events will assume leadership responsibilities of the Development Events team

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office setting and onsite events in Library spaces
• Hybrid - 3 days in office / 2 days remote as workload permits

Physical Duties

• Lifting up to 40 lbs. required
• May require travel within NYC

Pre-Placement Physical Required? No

Union/Non Union Non-Union

FLSA Status Exempt

Schedule 35 hours per week, Monday - Friday 9 am-5 pm

Hybrid - 3 days in office / 2 days remote as workload permits

Evenings and weekends as required

Schedule subject to change

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies. Union Salaries are determined by collective bargaining agreement(s).

About The New York Public Library

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at