Accounting Administrator

Accounting Administrator

Job Description

This entry-level Accounting Administrator role offers a strong starting point for a career in accounting, administration, or business operations. The position focuses on supporting day-to-day accounting and office activities, including accounts payable, purchase orders, billing, and general office coordination. The successful candidate will be organized, detail-oriented, eager to learn, and comfortable balancing accounting, administrative, and customer service responsibilities in a fast-paced environment.

Responsibilities

• Assist with payment processing and track outstanding invoices to ensure timely payments.

• Match invoices to purchase orders and supporting documentation to maintain accurate records.

• Investigate invoice discrepancies and follow up with vendors to resolve issues promptly.

• Maintain organized accounting files and documentation for easy retrieval and audit readiness.

• Support month-end reporting and assist with administrative accounting tasks as needed.

• Create and enter purchase orders into the system and monitor them through the procurement process.

• Set up new vendors and maintain current vendor information in the system.

• Communicate with vendors regarding orders, deliveries, invoices, and payment status.

• Ensure vendor documentation is complete, accurate, and up to date.

• Assist with resolving purchasing and shipment issues by coordinating with vendors and internal teams.

• Assist with customer invoicing and billing activities to ensure accurate and timely billing.

• Track customer payments and maintain detailed payment records.

• Monitor shipments to ensure products are received and delivered on schedule.

• Coordinate shipment updates with vendors and internal teams to support on-time delivery.

• Answer and direct incoming phone calls in a professional and courteous manner.

• Greet visitors and provide professional front-office support to create a positive first impression.

• Assist with scheduling meetings and coordinating office activities and calendars.

• Manage office supplies and maintain administrative records to support smooth office operations.

• Coordinate office lunches, celebrations, and company events to support team engagement.

• Provide general administrative support to leadership and office staff as needed.

• Collaborate with colleagues in a manufacturing environment to support operational needs.

• Use ERP systems and office management tools to perform daily accounting and administrative tasks.

Essential Skills

• Ability to perform accounts payable tasks, including invoice entry, matching, and payment tracking.

• Experience or familiarity with purchase orders, including creation, processing, and monitoring.

• Skill in vendor setup and vendor management, including maintaining accurate vendor records.

• Proficiency in invoice processing, billing, and payment tracking activities.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Ability to handle office coordination and office administration responsibilities.

• Comfort with answering phones, providing phone support, and offering professional customer service.

• Capability to perform order entry and maintain accurate record keeping.

• Basic bookkeeping knowledge to support accounting functions.

• Experience or familiarity working with ERP systems.

• Ability to work effectively in a manufacturing environment.

• Strong organizational skills and the ability to manage multiple tasks and pivot throughout the day.

• Ability to communicate clearly and speak good English.

• Eligibility to work in the United States.

• Willingness to balance accounting, administrative, and customer service responsibilities.

Additional Skills & Qualifications

• Interest in starting a career in accounting, administration, or business operations.

• Eagerness to learn and develop new skills in accounting and office management.

• Ability to work directly with company leadership and support a team-oriented environment.

• Comfort using office management tools and software to support daily operations.

• Professional interpersonal skills to interact with vendors, customers, visitors, and internal staff.

• Ability to support company events, celebrations, and team activities.

Work Environment

This role is fully onsite in a newer office environment and supports a manufacturing-focused organization. The position involves working closely with leadership and office staff in a supportive, team-oriented setting. You will use ERP systems, office management tools, and standard office equipment to complete daily accounting and administrative tasks. The workday requires frequent multitasking, shifting between accounting duties, vendor communication, phone support, and office coordination. The environment offers broad exposure to accounting, purchasing, and office administration, as well as opportunities for long-term growth within the organization and direct collaboration with company leadership

Job Type & Location

This is a Contract to Hire position based out of Carol Stream, IL.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carol Stream,IL.

Application Deadline

This position is anticipated to close on Jul 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.