Administrative Assistant

Job Description

Job Description

Part-Time Administrative / Legal Assistant

About Us 

Luther Lanard PC is a growing boutique litigation law firm in prestigious Newport Beach, California. We represent franchisees worldwide in disputes, transactions, and everything in between. Our litigation team handles complex legal matters in arbitration and in state and federal court.

About You

When others talk about being organized, you silently scoff at them because they are amateurs compared to you. You have a healthy love for making sure things are where they should be. You’re a calendaring guru who loves to plan a fun party. You know how to make people feel welcome and understand they are the first face they see when they enter our office. It is innate within you to help others, and you know it is sometimes just little things that bring joy to everyone’s day.

Detail Information

• Title: Administrative/Legal Assistant

• Schedule: Part-time, 20 hours per week

• Location: Newport Beach · On-site

• Pay rate: $25-$30 per hour

• Reports To: Director of Operations

• Start Date: Immediate hire

About The Role

You will be the organizational backbone of our office: maintaining executive and firm calendars, planning firm events, coordinating the day-to-day, and supporting the legal team with administrative tasks. This role suits a tech-savvy, detail-oriented administrative assistant who enjoys variety and wants a consistent part-time schedule. Law firm experience, especially in litigation, is a plus but not required; we will train the right person.

$25 - $30 hourly

Calendaring & Scheduling

• Maintain executive and firm calendars, including meetings, client appointments, depositions, hearings, and deadlines, etc

• Coordinate schedules across executives, internal management & staff, and external parties

• Send reminders and keep shared calendars accurate and current

• Make travel arrangements for staff (flight & hotel)

Event Planning

• Plan and coordinate firm events, client functions, team meetings, and continuing legal education (CLE) sessions

• Coordinate vendors, venues, catering, invitations, RSVPs, and budgets

• Handle on-site logistics and post-event follow-up

Office Coordination

• Serve as the first point of contact for visitors, phone calls, and general inquiries

• Order and track office/kitchen supplies

• Maintain organized physical and electronic filing systems

• Process mail, deliveries, and courier requests

• Organize the kitchen, keeping snacks and coffee available

Technology

• Use Microsoft 365 (Outlook, Word, Excel, Teams) and video conferencing tools daily

Legal Support

• Support attorneys with document formatting, scanning, PDF editing, and e-signatures

• Help maintain practice management and document management systems

• Assist paralegals with trial preparation binders, Bates stamping, and other administrative tasks

Required

• 2+ years of administrative, office coordination, or executive assistant experience

• Strong technology skills, including Microsoft 365 and comfort learning new software quickly

• Proven experience managing complex calendars for multiple people

• Event planning experience, from small meetings to larger firm or client events

• Excellent organization, follow-through, and attention to detail

• Clear, professional written and verbal communication

• Discretion with confidential information

• Availability for a consistent 20-hour weekly schedule

Preferred

• Experience at a law firm, ideally a litigation practice

• Familiarity with legal practice management or document management software (e.g., Clio, NetDocuments, iManage)

Luther Lanard, PC is a boutique law firm specializing in franchise law headquartered in Newport Beach, California. We work exclusively with franchisees navigating disputes, transactions, and everything in between. "We believe that franchising can be the American dream if you have the right lawyer on your side." We represent franchisees from all over the world. 

Our Core Values: 

• Adaptive Mindset

• Focused Excellence

• Continuous Growth

• Thoughtfully Strategic 

• Active Ownership

• Respectfully Assertive