Administrative Assistant Jobs

Administrative Assistant

Atkinson Aeronautics & Technology (Ataero) is seeking an Administrative Assistant to provide day-to-day administrative support within a Department of Defense (DoD) Joint Program Office environment supporting an aviation program. This role requires a reliable and detail-oriented professional capable of supporting office operations, coordinating activities, and assisting leadership and staff in a fast-paced environment.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments using Microsoft Outlook
• Support meeting coordination including conference room scheduling and VTC setup
• Prepare and format documents, reports, and basic briefing materials
• Assist with tracking taskers, suspense dates, and action items
• Maintain organized electronic and hard copy filing systems
• Draft and edit routine correspondence and administrative documents
• Support onboarding activities and administrative processing for personnel
• Coordinate office logistics including supplies, visitor access, and general support

Additional Duties:

• Interface with internal team members and government personnel as needed
• Support task management systems (e.g., ETMS2 or similar) at a basic level
• Assist with Defense Travel System (DTS) actions including travel coordination and vouchers
• Provide general administrative support for meetings, events, and office operations
• Assist with maintaining workflow processes and improving administrative efficiency

Minimum Qualifications:

• High school diploma required; associate degree preferred
• 13 years of administrative or office support experience (DoD environment preferred)
• Basic understanding of administrative processes in a professional office setting
• Secret security clearance (active clearance preferred)

Required Skills & Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and ability to handle sensitive information

Preferred Qualifications:

• Experience supporting DoD or federal programs
• Familiarity with ETMS2 or similar task management systems
• Experience with DTS and travel coordination
• Experience supporting teams in a structured or headquarters environment

Benefits:

• Health, Dental, and Vision Insurance
• Life and Disability Coverage
• 401(k) Retirement Plan
• 401(k) Company Matching up to 6% with immediate vestment
• Employee Assistance Program
• 3 weeks of Paid Time Off + all Federal Holidays
• Tuition Assistance/certifications for job related education
• Competitive Salary Based on Experience

Travel: Occasional travel may be required, but less than 10%