Intake Coordinator

Intake Coordinator

Part-Time Volunteer | Approx. hours per week: 2-5

Location: This is an administrative position you can do from home, anywhere in the country

The Intake Coordinator for Helpless Hounds plays a crucial role in ensuring the seamless intake of hound breeds into our care. This position is responsible for evaluating surrender applications and keeping a log of hounds on the waitlist.

Key Responsibilities

• Serve as the primary point of contact for hound dog intakes, including owner surrenders, strays, transfers from shelters, and emergency rescues.
• Conduct virtual intake assessments, based on the information provided in our surrender form, including health checks, behavior evaluations, and identification of any special needs or medical issues.
• Ensure each dog receives timely and appropriate veterinary care, including vaccinations, spay/neuter, and parasite control.
• Record detailed information for each dog in the rescue’s database, including medical history, temperament, and any special behavioral traits.
• Work closely with veterinary staff to schedule medical treatments, vaccinations, and other necessary care for incoming dogs.
• Help manage intake flow to ensure the rescue’s capacity is not exceeded.
• Participate in team chats, share updates on intake and foster status, and help identify any trends or needs for the rescue.
• Coordinate with foster homes to ensure a smooth transition for dogs requiring temporary care before adoption.

Qualifications

• The ideal candidate will have a passion for hound breeds, a deep understanding of their unique needs, and a compassionate, detail-oriented approach to animal welfare.
• Excellent communication skills for working with owner surrenders, other volunteers, and other rescue organizations.
• Ability to handle administrative duties and keep accurate records using our software.
• Strong organizational skills and the ability to multitask.

Working Conditions

• You must have a laptop or a computer and be willing to learn our software.
• Must be willing to commit to 2-5 hours per week, every week that is needed.
• To apply, email View email address on click.appcast.io with the position you’re interested in and a brief introduction about yourself.