Proposal Coordinator II

Location: Idaho Falls, Idaho or Knoxville, TN Title: Proposal Coordinator II Schedule (FT/PT): Regular Full Time Travel Required: No Government Clearance: Ability to Obtain POSITION PURPOSE The Proposal Coordinator will be responsible and accountable for collaborating with the Proposal Manager for creating templates, developing content, formatting, and producing responses to Requests for Proposals (RFP), Requests for Information (RFI), Sources Sought, and other proposal materials. This includes technical editing, electronic and print production, presentation development, and written assignments under tight deadlines. ESSENTIAL DUTIES AND RESPONSIBILITIES Analyzing RFPs for format and content requirements Tracking amendments/modifications to solicitations and distributing to proposal team in conjunction with the Proposal Manager Developing technical proposal templates and style guides in coordination with the Proposal Manager Developing Resume and Past Performance templates and content Coordinating Past Performance Questionnaire (PPQ) submittal Tailoring resumes and project descriptions to align with proposal requirements Reviewing, incorporating, and formatting information from subject matter experts and team partners Preparing/submitting questions and reviewing responses posted for solicitations/proposals in progress Providing word processing/graphics support draft and final document revisions Creates proposal files for color team reviews and final production/delivery Coordinating proposal production & delivery with Proposal Manager Maintains/updates electronic files and records of proposals upon submittal ADDITIONAL DUTIES AND RESPONSIBILITIES Populate proposal library with final sections and graphics from proposals. Assist with development and submittal of sources sought requests. Attend group and company meetings. MINIMUM QUALIFICATIONS Education and Experience 4-year degree from accredited college or university with a preferred concentration in Communications, English, International Business, Business Administration, Graphics & Design, or Marketing 3-5 years of experience in AEC proposals is highly desired Skills and Abilities Excellent attention to detail Good judgement and decision‑making. Must be a self‑starter with the ability to manage multiple priorities/tasks, and possess strong organizational skills. Must be able to independently manage a challenging workload when faced with unexpected changes in priorities and deadlines. Understanding of, and experience with the Federal procurement process and regulations (e.g. FAR). Possess strong time management and prioritization skills Expertise in Microsoft Office Suite of Products (e.g., Word, Excel, PowerPoint). Familiar with government proposal development and processes. Familiar with multiple proposal types such as: competitive, sole source, and follow‑on Ability to support multiple proposals simultaneously. Ability to work various schedules to meet deadlines, this may include nights, weekends, and holidays at times. PREFERRED QUALIFICATIONS Six (6) or more months of experience as a Proposal Coordinator in federal government contracting and familiarity with industry terms, contracts, deliverables, and processes. Experience and knowledge of Illustrator or other graphic programs considered highly favorable. WORKING ENVIRONMENT Office work environment. REASONABLE ACCOMMODATION Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case‑by‑case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline View phone number on click.appcast.io or use the Request for Reasonable Accommodation form to get assistance. EEO STATEMENT North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability. Proof of citizenship will be required as a condition of employment. Candidates may be required to obtain and hold a Secret or Higher US Government Clearance. #J-18808-Ljbffr