Special Projects Coordinator

Special Projects Coordinator

Boulder County Parks and Open Space Department is seeking to hire a Special Projects Coordinator. Boulder County Parks and Open Space mission is to conserve natural, cultural, and agricultural resources and provide public uses that reflect sound resource management and community values. The department implements a wide range of management plan actions, capital improvements, infrastructure projects, construction activities, maintenance projects, regulatory obligations, and property stabilization work—many of which require coordination across multiple workgroups. This role takes a holistic view of property management, integrating planning, operations, and maintenance considerations from the outset. The Project Coordinator ensures all projects are grounded in BCPOS stewardship values, incorporate environmentally sensitive approaches, and reflect a whole-property perspective that strengthens long-term function, durability, resource protection, and operational feasibility. A dedicated staff person will support the alignment of property needs and departmental priorities, avoiding delays, unclear ownership, and inconsistent progress. The Project Coordinator will provide the structure needed to coordinate interdisciplinary work, confirm project ownership, and sequence tasks across teams. This role also ensures projects are properly scoped and ready for execution, including major infrastructure and construction efforts, reducing operational risks and strengthening alignment with department priorities.

The Project Management and Design team is made up of project managers, landscape architects and engineers. We are a close-knit group who work collaboratively on assignments and support each other in a variety of ways.

This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. This position will work out of 5201 St. Vrain Road, Longmont, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is exempt.

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

Hiring Salary Range: $89,796.00 - $109,578.00 Annually

Tentative Hiring Timeline:

• Phone Screening: Week of October 19th
• First Round Interviews: Week of October 26th
• Second Round Interviews: Week of November 2nd
• Reference Check: Week of November 2nd

New employees receive an 80-hour bank (Download PDF reader) of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions.

Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.

Project Coordinator Roles and Responsibilities

Project Leadership and Coordination

1. Responsible for coordinating a portfolio of complex, interdisciplinary infrastructure, construction, capital, restoration, and environmental projects at various stages of completion
2. Coordinate project planning, scheduling, internal and external communication, and readiness for implementation, ensuring structured processes, clear expectations, and consistent follow through
3. Facilitate cross workgroup collaboration by bringing together design, permitting, engineering, construction, operations, and maintenance teams to maintain shared understanding, aligned goals, and unified decision making
4. Identify and monitor project risks, dependencies, resource constraints, and emerging issues, supporting proactive coordination and continuity across teams
5. Mitigate delays, compliance challenges, and safety concerns through organized task sequencing, timely communication, and active oversight
6. Track and report progress across infrastructure projects using coordinated documentation, schedule updates, and clear communication channels to ensure transparency and alignment with departmental priorities
7. Collaborate closely with operations and maintenance staff to integrate field knowledge, asset conditions, and operational priorities into project sequencing, design adjustments, and coordination efforts
8. Ensure project planning incorporates whole property needs—including operational feasibility, maintenance implications, environmental compatibility, and long-term stewardship goals—through interdisciplinary collaboration and structured coordination practices

Scoping, Contract, and Consultant Management

1. Conduct site assessments, develop project scopes, prepare cost estimates, and coordinate input from interdisciplinary internal teams and external partners
2. Integrate projects into workgroup and department wide planning cycles, aligning timelines and resource needs
3. Lead procurement processes, prepare RFPs, support contract negotiation, and coordinate contract reviews
4. Oversee consultant and contractor performance to ensure timely delivery and adherence to construction and engineering specifications
5. Provide quality assurance and quality control (QA/QC) for design plans, engineering drawings, construction documents, and technical submissions

Permitting and Regulatory Compliance

1. Manage federal, state, and county permitting processes, including 1041s, CLOMRs, 404 permits, floodplain permits, and other regulatory requirements related to infrastructure and construction work
2. Maintain thorough documentation for permitting, environmental compliance, safety, procurement, and risk management
3. Coordinate with permitting agencies to ensure timely responses and clear communication

Partner Coordination

1. Coordinate with external partners, including municipalities, county departments, regional organizations, federal agencies, utilities, and funding partners involved in construction, engineering, and infrastructure initiatives
2. Maintain proactive communication with partners to align timelines, expectations, permitting needs, and project deliverables
3. Represent the department in multi-agency project meetings, technical working groups, and regional planning efforts
4. Integrate partner requirements, funding constraints, and collaborative opportunities into the planning and sequencing of construction and infrastructure projects

Additional Responsibilities

1. Performs related work, as required
2. May be reassigned during emergency situations

Required Qualifications

PLEASE NOTE : When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

EDUCATION & EXPERIENCE:

Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of:

• 7 (seven) years of combined education and experience which can include education in construction management, architecture, planning, engineering, environmental science, ecology, natural resource management or related environmental fields and experience related to project coordination and project management.

DRIVER'S LICENSE :

• Applicants must have a valid driver's license and a clean driving record

BACKGROUND CHECK :

• A job offer is contingent on passing a background investigation

PRE-EMPLOYMENT PHYSICAL:

• Candidates for this position will be required to successfully complete a pre-employment physical

Supplemental Information

PREFERRED QUALIFICATIONS:

• Construction Management degree or certificate in good standing from the Project Management Institute
• 5 or more years working as a project coordinator or project manager in federal, state or local municipal government setting
• Experience coordinating construction, habitat restoration, trail, and facility improvement projects, supporting teams through structured planning, scheduling, and organized information flow
• Experienced in building and updating project schedules, tracking milestones, monitoring dependencies, and supporting teams in meeting deadlines
• Experience working in parks, open spaces, trails, conservation areas, or similar outdoor settings
• Experience in natural resource management, environmental fieldwork, ecological restoration, or park and open space operations
• Competence with project management tools (MS Project, Trello, Smartsheet)
• GIS familiarity

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of basic construction principles, procedures, tools, and materials utilized in civil and building projects
• Knowledge of nature-based design principles, low-impact development approaches, ecological restoration techniques, and environmentally sustainable construction practices
• Understanding of holistic property management concepts, including the relationship between planning, operations, maintenance