Senior Payroll Specialist

A bit about us:

We are a rapidly growing startup seeking the first Senior Payroll Specialist to support our next phase of growth.

Why join us?

• Competitive Compensation + Benefits
• 5% 401K Match
• Join a scaling company where your work has visible impact from day one
• Help develop and design the AR/AP processes
• This role is designed to evolve into a management position in 1-2 years
• Collaborative culture. A high-performing team that rolls up its sleeves together and celebrates wins together
• Exposure to broader finance transformation projects as the company scales

Job Details

Note: This is a hybrid role, with an expectation of working in the Irvine office 3-4 days per week.

What You'll Do

• Own bi-weekly, multi-state payroll processing.
• Review payroll for accuracy, including earnings, deductions, taxes, commissions, bonuses, and garnishments.
• Partner with HR and the payroll provider to manage payroll cycles and resolve issues.
• Process off-cycle payments, manual checks, retroactive adjustments, and corrections.
• Monitor multi-state payroll tax requirements and registrations.
• Serve as the Finance administrator for the payroll system.
• Maintain payroll records and documentation for compliance and audits.
• Manage year-end payroll activities, including W-2s, bonuses, and tax reconciliations.
• Reconcile payroll to the general ledger and resolve variances.
• Prepare payroll journal entries and account reconciliations.
• Record monthly and quarterly bonus and sales commission accruals.
• Assist with month-end and year-end close, including accruals, prepaids, and account analysis.
• Support internal and external audits with reconciliations and documentation.
• Identify opportunities to improve payroll and accounting processes.
• Assist with ad hoc financial analysis and Finance initiatives.
• Help build scalable payroll and accounting processes as the U.S. organization grows.

What We're Looking For
1. Bachelor's degree or an Associate's degree in Accounting or Finance
2. Has 5+ years of experience in finance and/or accounting.
3. Experience processing and auditing multi-state payroll
4. Working knowledge of multi-state payroll tax, wage and hour compliance, and payroll accounting principles.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy