Accounting Clerk

Job Description

Job Description

The Accounting Clerk is responsible for supporting the day-to-day accounting operations of the organization, including accounts payable, accounts receivable, general ledger activities, cash management, account reconciliations, and other general accounting functions. This position works closely with internal departments, vendors, customers, and management to ensure accurate and timely financial reporting and transaction processing.

Essential Duties and Responsibilities

Accounts Payable

• Review, code, and enter vendor invoices for payment processing.
• Maintain vendor master data and W-9 documentation.
• Reconcile vendor statements and resolve discrepancies.
• Match and clear payments against outstanding vendor invoices.

Accounts Receivable

• Assist with customer invoicing and cash application.
• Process customer payments and maintain accurate customer account records.
• Monitor outstanding balances and assist with collection activities as needed.
• Research and resolve customer payment discrepancies.
• Manage training program

General Ledger and Accounting

• Prepare and post journal entries accurately and timely.
• Maintain account reconciliations and support month-end close activities.
• Assist with balance sheet reconciliations and account analyses.
• Maintain intercompany account activity and reporting.
• Process, track, and maintain fixed asset records, including additions, disposal.

Banking and Cash Management

• Maintain bank account records and statements.
• Reconcile bank transactions and assist with bank account reconciliations.
• Monitor and clear outstanding transactions.
• Support cash management activities and reporting.

Reporting and Compliance

• Assist with project accounting and project cost tracking.
• Support internal and external audit requests by providing documentation and analysis.
• Ensure compliance with company policies and accounting procedures.

Additional Responsibilities

• Assist with annual physical inventory counts and reconciliations.
• Provide backup support for accounting team members as needed.
• Participate in process improvement initiatives.
• Perform other duties and special projects as assigned.

Knowledge, Skills and Abilities:

• Proven experience in accounts payable/receivable, bookkeeping, or accounting.
• Strong knowledge of accounting principles and financial reporting.
• Proficiency with accounting software (e.g., QuickBooks, SAP, or similar).
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective communication skills for cross-department and vendor collaboration

Educational/Experience Requirements:

• Associate’s degree or 2.5 years in accounting, Finance, or related field.
• Proven experience in accounts payable/receivable, bookkeeping, or accounting.
• Strong knowledge of accounting principles and financial reporting.