HR Coordinator

Job Title: HR Coordinator

Position Summary

The HR Coordinator provides administrative and operational support for the Human Resources function. This role is responsible for coordinating recruiting activities, onboarding and offboarding processes, employee records management, HR compliance, benefits administration, and employee engagement initiatives. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality.

Key Responsibilities

Recruiting & Onboarding

Coordinate recruitment activities, including scheduling interviews and communicating with candidates.

Assist with job postings, applicant tracking, and hiring documentation.

Facilitate pre-employment screenings and background checks.

Prepare and distribute offer letters and onboarding materials.

Coordinate new hire orientation and ensure a positive onboarding experience.

Employee Records & HR Administration

Maintain accurate employee records and HRIS data.

Process employee status changes, including promotions, transfers, and terminations.

Maintain personnel files and ensure compliance with company policies and employment laws.

Generate HR reports and support audits as needed.

Benefits & Payroll Support

Assist employees with benefits enrollment and related inquiries.

Coordinate benefit enrollment periods and update employee information.

Support payroll processes by maintaining accurate employee data and submitting changes in a timely manner.

Liaise with benefit providers and vendors as needed.

Employee Relations & Engagement

Respond to employee questions regarding HR policies, procedures, and programs.

Assist in planning and coordinating employee engagement activities and recognition programs.

Support performance management and training initiatives.

Maintain confidentiality when handling sensitive employee information.

Compliance & Process Improvement

Ensure HR practices comply with federal, state, and local employment regulations.

Assist with policy updates and communication efforts.

Support HR projects and continuous process improvement initiatives.

Participate in HR audits and compliance reviews.

Required Qualifications

Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.

1-3 years of Human Resources, recruiting, administrative, or related experience.

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Ability to maintain confidentiality and exercise sound judgment.

Strong attention to detail and accuracy.

Job Type & Location

This is a Contract to Hire position based out of Stoughton, WI.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stoughton,WI.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.