Administrative Associate

Share this job as a link in your status update to LinkedIn. Job Title Administrative Associate Functional Title Senior Administrative Support Contract Position Hanscom Air Force - MA US (Primary) Education Bachelor's Level Degree Job Type Full-time Job Description Quantech has a requirement for a Senior Administrative Support specialist to support our DoD customer at Hanscom AFB. The Contractor shall provide high-level Administrative Support for senior managers and members of the organizational staff. The Senior Administrative Support specialist will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. This includes but is not limited to researching and compiling information pertaining to specific projects/topics, preparing factual, clear, concise, and appropriately coordinated written communications, and ensuring seamless office operations. Responsibilities Keeping Leadership Informed: Ensuring leadership is kept informed of all issues of interest that relate to the mission of the directorate. Task Monitoring: Monitoring progress toward the accomplishment of various taskings, initiatives, and schedules. Document Preparation: Drafting, reviewing, and coordinating documents for the approval and signature of leadership. Policy Dissemination: Disseminating program policy and specific initiative guidance to members of the organization. Event & Meeting Support: Supplying background information and coordination efforts for various program events. Meeting Coordination: Coordinating, documenting, monitoring, and supporting a variety of physical and virtual meetings and conferences. Participant Coordination: Preparing background information and invitations for meeting participants, and ensuring meeting documentation is properly filed IAW organizational policy. Meeting Documentation: Documenting and tracking attendance logs, meeting minutes, and action items with corresponding action officers. Conferencing & Equipment Setup: Maintaining scheduling documents and requirements for video and online conferencing setup and execution, including maintaining equipment logs and setup instructions. Travel Support (DTS/NDEA): Providing travel planning and execution support. This includes serving as a Non-DTS Entry Agent (NDEA) per DODFMR guidelines and assisting with Centrally Billed Account (CBA) reconciliations (Permission Level 4) without certifying/approving invoices. Job Requirements Clearance: Secret Clearance (Required). Experience: Comprehensive experience providing executive and/or organizational-level administrative support with increasing levels of responsibility. DTS/Travel Expertise: Demonstrated experience with the Defense Travel System (DTS), Defense Travel Administrator procedures, NDEA regulations (DODFMR Vol 9, Ch 2), and CBA reconciliation protocols. Education & Experience Levels: BA/BS degree and 8+years of experience (with at least 3 years in a DoD environment) OR 12 years of experience (with at least 5 years in a DoD environment) providing administrative support. Operational Skills: Exceptional capability in reviewing and routing documentation, managing workflows, scheduling, and tracking/facilitating organizational tasks. Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations. #J-18808-Ljbffr