AP/AR Specialist - Properties

RockStep Capital AP/AR Specialist

Since 1997, RockStep Capital is a privately held, vertically integrated real estate investment firm based in Houston, Texas located in The Heights area. Focused on hometown shopping centers across the U.S., RockStep Capital values teamwork, integrity, and strategic growth, promoting a collaborative environment that supports employee and community success.

The AP/AR Specialist supports our accounting team. This in-office role will focus on managing accounts payable (AP) and accounts receivable (AR) functions, ensuring timely and accurate processing of financial transactions.

Key Responsibilities

50% - Accounts Payable

• Know the AP workflow and ensure it is followed
• Ensure all external teams have payables and appropriate support are entered into Yardi prior to processing check run
• Enter all corporate invoices into Yardi and QuickBooks with appropriate support
• Process check runs weekly
• Ensure all payments are made timely and identify areas where late fees and penalties are being assessed
• Prepare all payments for distribution by the office manager, noting those which need priority or other special handling
• Ensure payments are mailed within 48 hours of printing
• File all payables online in an appropriate systematic manner
• Review cash balances to ensure sufficient funds are available for AP runs and communicate any fund shortages, prior to releasing checks for distribution, to the accounting manager and controller
• Respond to vendor/client inquiries regarding billing and payments
• Participate in corporate credit card processing and allocations.
• Ensure credit card payments are made timely
• Maintain and track monthly insurance allocation spreadsheet

30% - Accounts Receivable

• Ensure weekly processing of corporate accounts receivable
• Issue invoices where required
• Calculate and track allocations and reimbursements due to/from properties to corporate entities ensuring accurate reconciliations
• Collect checks, prepare deposits and enter payments
• Ensure payments are timely deposited at a minimum once a week
• Follow up on outstanding receivable balances

20% - Accounting Administration

• Work with Accounting Manager to ensure all intercompany allocations are correct and all accounts are reconciled monthly
• Assist with month-end closing processes and recording as requested
• Process annual 1099s

Your Qualifications

• You have a High School Degree or GED. Bachelors in Accounting is a big plus.
• You have 3-5 years of experience working with large scale Accounts Payable workflow and Accounts Receivable, with an understanding and demonstrated experience of: General accounting practices, intercompany allocations, and reconciling allocations, reviewing balance sheets, processing 1099s, and recording GL entries and Journal entries.
• You have a high proficiency in MS Excel, Yardi (or similar property management software), and QuickBooks
• Ability to work in a fast-paced environment and manage changing priorities with a high level of energy and attention to detail.
• You take ownership of your workload and manage your priorities effectively, and are committed to delivering accurate, timely results.

Why RockStep Capital?

• Generous Benefits including Medical (generous employer contribution), Dental, Vision, Basic Term Life / AD&D and Long-Term Disability, and (100% employer paid for employee coverage), Employee Assistance Plan for the employee and their household (employer paid), Supplemental Life / Short-Term Disability, 401(k) with company match, Generous Paid Time Off- Emphasis on work-life balance in a supportive, team-oriented environment
• Career Growth: Opportunities for professional development in a high-growth, entrepreneurial setting.

Equal Opportunity Employment

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.