Billing Specialist

The Billing Coordinator plays a critical role in ensuring timely and accurate invoice processing across multiple business units. This position is responsible for managing a high volume of incoming invoices, routing them appropriately, maintaining detailed tracking records, and supporting month-end close activities. The ideal candidate is highly detail-oriented, organized, and comfortable handling repetitive, deadline-driven work. Key Responsibilities Receive, review, and process incoming vendor invoices submitted via email, portals, and internal systems Manage and track approximately 200–300 invoices per week , with peak volumes of 400–500 invoices during month-end Distribute invoices to the appropriate customers and approvers across multiple business units (CORP, GSE, and Cargo) Review invoices for completeness and compliance with submission requirements prior to distribution Maintain accurate invoice tracking logs and proactively follow up on pending approvals Support month-end close by ensuring invoices are routed and processed in a timely manner Maintain organized electronic records and documentation within shared drives and file management systems Strong attention to detail and a high level of accuracy Excellent organizational and time-management skills Ability to manage high-volume, repetitive tasks efficiently Clear written and verbal communication skills Ability to work independently, prioritize tasks, and meet deadlines Experience & Qualifications 1–2 years of experience in invoice processing, billing coordination, or finance-related administrative roles Proven experience handling high-volume document or data processing Exposure to accounting or finance environments preferred Nice to Have Experience supporting multiple business units Familiarity with shared inbox management or ticketing systems Microsoft Outlook File management and document handling (PDFs, shared drives) – Intermediate proficiency This role manages the submission and distribution of vendor invoices through external systems, portals, and email. Invoices are processed by business unit (CORP, GSE, and Cargo) and are expected to be delivered within a 24–48 hour KPI to support timely approval and payment. #J-18808-Ljbffr