Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Office Services Assistant

$23.95 - $26.34 per hour

Shea Properties

Job Scope The Office Services Assistant supports the daily operations of office management by providing general, administrative, accounting and support duties. This includes reception, clerical and light accounting support, handling mail/overnight delivery, ordering and stocking of office and kitchen supplies, and coordinating office equipment maintenance. The Office Services Assistant communicates with internal/external customers and vendors and performs administrative support to other departments as needed. The pay range for the position is $23.95 - $26.34 hourly and the Office Services Assistant is also eligible to participate in the discretionary annual bonus plan. JF Shea offers a competitive benefit package including PTO, paid holidays, medical, dental, vision, 401K, disability, life insurance. The Office Services Assistant, as with all Shea team members, is expected to conduct herself/herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policy. Job Duties Provides outstanding customer service to internal/external customers. Supports day-to-day operations of office management. Provides administrative and clerical support. Receives, sorts, stamps, distributes incoming/outgoing mail. Orders, stocks, and distributes office and kitchen supplies. Processes overnight shipping. Processes credit card reconciliations. Reviews, reconciles, and processes invoices in an accurate and timely manner. Ensures that proper back-up documents are received, approved, and coded. Submits invoices for approval. Assists with coordination of events, set up and clean up. Answers incoming telephone calls from internal and external customers. Responds to and directs requests as appropriate. Assists with product research, vendor negotiations, bids, and contracts. Sets up and maintains vendor files and tracks service agreements and vendor information. Maintains office equipment, troubleshoots, and places service calls. Assists in set-up and clean-up of lobby, kitchen, and conference/training rooms for meetings and events. Provides reception coverage as needed. Heavy lifting is required. This position requires ability to lift up to 50lbs., climbing a step ladder, working with a dolly and continual movement throughout the office. Completes special projects and performs other duties as assigned. Technical/Professional Knowledge (Knowledge/Skills, Education, and Experience) Effective written and oral communication skills. Exceptional customer service skills. Time management and organization skills. Planning and organizational skills. Ability to develop collaborative relationships with associates and vendors. Adaptable, high energy and a positive "Can-Do" attitude. Ability to work independently. Takes initiative. Understanding of accounting principles and budget process a plus. Ability to read and interpret numerical information. Has experience supporting executives in a professional environment. Computer proficient with MS Office. Some knowledge of postal /shipping equipment and multi-line phone system preferred. High School diploma or equivalent. College degree preferred. Desired Competencies Reliable and punctual Ability to work independently Planning and organizing skills Time management skills Customer focus Excellent communication skills Flexibility/adaptability Detail oriented Proactive and ability to anticipate needs Work Environment The Office Services Assistant works in a professional office environment and interfaces with external/internal customers, vendors, sub-contractors, and tenants on a regular basis. Work hours are usually scheduled from Monday through Friday from 8:00 a.m. – 5:00 p.m. However, the Office Services Assistant should be flexible with availability depending on the needs of the department. The Office Services Assistant will maintain professionalism at all times. Physical Requirements While performing the duties of this job, the employee is frequently required to deliver and receive packages, climb step ladder, pull, push cart/dolly. May be required to lift and/or move up to 50 lbs. EOE/M/F/D/V Shea Properties is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. #J-18808-Ljbffr

Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Office Services Assistant in Aliso Viejo, CA vacancy
  • $18 - $34.1 per hour

     ...Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the... 
    Suggested
    Temporary work
    Work at office
    Local area
    Worldwide
    Weekend work

    -

    Irvine, CA
    4 days ago
  •  ...: Employee discounts Flexible schedule Free uniforms Opportunity for advancement Training & development The Service Assistant position assists the server and bartender teams in providing guests with friendly and prompt service in order to create legendary... 
    Suggested
    Local area
    Flexible hours
    Shift work

    SC Wings Block, LLC

    Mission Viejo, CA
    4 days ago
  • $15.5 - $16.5 per hour

     ...Service Assistant Buffalo Wild Wings has an atmosphere that creates stories worth telling - for our guests and for our team members. Yes, it is literally working at a Sports Bar and all the energy that comes with it. But Buffalo Wild Wings is also a place to start the... 
    Suggested
    Local area
    Flexible hours

    Buffalo Wild Wings

    Lake Forest, CA
    1 day ago
  •  ...is seeking a dedicated, organized, and detail-oriented Graduate Assistant to provide administrative and operational support across a...  ...Administrative Support: Assist the Operations Manager with day-to-day office tasks. Event Support: Provide logistical support for department... 
    Suggested
    Work at office
    Afternoon shift

    Chapman University Careers

    Irvine, CA
    11 days ago
  •  ...Back Office Medical Assistant Position Type: Temporary/Temp-Hire Schedule: M-F, 8:00 am - 5:00 pm Assignment Length: Approximately 6-...  .... Excellent communication, organizational, and customer service skills. Ability to work in a fast-paced, multi-provider... 
    Suggested
    Temporary work

    Alura Workforce Solutions

    Laguna Hills, CA
    1 day ago
  • $22 - $24 per hour

     ...Back Office Medical Assistant Location: Laguna Hills / Mission Viejo, CA Position Type: Temporary/Temp-to-Hire Schedule: Monday...  ...~ Excellent communication, organizational, and customer service skills ~ Comfortable working in a fast-paced, multi-provider... 
    Temporary work
    Monday to Friday

    ATX Learning

    Laguna Hills, CA
    2 days ago
  •  ...Aesthetic Center has an immediate opening for experienced back office medical assistant/scribe. We are a busy, patient focused, growing dermatology...  ...BLS Certification or Certified Medical Assistant desired Excellent customer service skills Strong attention to detail... 
    Full time
    Immediate start
    Monday to Friday

    Fleming Dermatology & Aesthetic Center

    Laguna Hills, CA
    8 days ago
  • $18 - $27 per hour

     ...a dynamic, energetic, high level and knowledgeable Back Office Ophthalmic Medical Assistant to join our growing and thriving Ophthalmology practice...  ...ophthalmology, optometry, optical, and plastic surgery services. We are a high volume, fast‑paced practice offering competitive... 
    Hourly pay
    Full time
    Work at office

    Tayani Institute

    Laguna Woods, CA
    4 days ago
  •  ...Job Description Job Description We are seeking a Back Office Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: Handle all administrative... 

    OC VeinCare

    Laguna Woods, CA
    20 days ago
  •  ...is located in Shenzhen, China, with a branch in Hong Kong and offices in Beijing, Shanghai and Guangzhou. The U.S. branch, CPU Power...  ...customers with daily or regular inquiry and price comparison. Sales Assistant Qualifications/Skills: Written and verbal communication... 
    Hourly pay
    Part time
    Work at office
    Overseas
    Monday to Friday
    Flexible hours

    CPU Power Group Inc

    Mission Viejo, CA
    22 days ago
  •  ...Take the next step as our new Kelly Services Administrative Assistant to perform daily responsibilities with dedication. Provide excellent interactions with customers and colleagues. Provide excellent interactions with customers and colleagues. Perks include competitive... 
    Flexible hours

    TradeJobsWorkForce

    Irvine, CA
    1 day ago
  • $21 - $23.19 per hour

     ...Position Overview The City of Irvine is seeking a customer services professional with office experience and a passion for serving older adults to assist. This position is responsible for creating a welcoming environment, providing exceptional customer service through telephone... 
    Hourly pay
    Part time
    Work at office

    City-of-Irvin

    Irvine, CA
    1 day ago
  • $19 per hour

     ...Office Assistant The Management Trust Position Title: Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt...  ...administrative support for our internal and external clients serviced by our office, including, but not limited to the specific... 
    Hourly pay
    Full time
    Work at office
    Relocation
    Monday to Friday
    Shift work

    The Management Trust

    Irvine, CA
    2 days ago
  • $21.57 - $30.21 per hour

     ...progressive vehicles in the world. We are seeking professional customer service experience and excellent verbal and written communication...  ...disability insurance (90 day waiting period) Employee Assistance Program Sick and Vacation time (Flex time for salary... 
    Hourly pay
    Full time
    Temporary work
    Flexible hours

    Tesla

    Irvine, CA
    2 days ago
  •  ...cases per day and will liaise with a number of referring doctors' offices. He/She will be an integral part of our Front Desk Team and...  ...a medical office as a scheduler. Fast and accurate data entry. Service oriented, patient demeanor. Ability to multi-task, manage time... 
    Casual work
    Work at office
    Local area
    Afternoon shift

    Surgery Partners

    Laguna Hills, CA
    3 days ago
  • $150k - $220k

     ...Kleinfelder Construction Services Scheduler Take Your Construction Career to the Next Level...  ...dates of the baseline schedule. Assist in planning and scheduling through various...  ...serving as a Resident Engineer, Inspector or Office Engineer Excellent written and verbal... 
    Full time
    Contract work
    For contractors
    Work at office

    Kleinfelder

    Laguna Hills, CA
    10 hours ago
  • $24 - $28 per hour

     ...Project/Office Assistant TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia... 
    Hourly pay
    Part time
    For contractors
    Work at office
    Local area
    Remote work
    Flexible hours
    2 days per week

    Global Infrastructure Management

    Irvine, CA
    4 days ago
  • $26 - $32 per hour

     ...incoming calls professionally; provide excellent patient/customer service Schedule procedures/surgeries and coordinate related...  ...ensure accurate scheduling and workflow Perform additional front office/administrative support as needed Required Qualifications... 
    Full time
    Contract work
    Work at office
    Monday to Friday

    Marquee

    Laguna Woods, CA
    11 hours ago
  • $25 - $35.77 per hour

     ...developed to collaborate with the Business Office, Clinical Department and St. Joseph...  ...Preferred Qualifications: ~ Medical Assistant, Billing, or Front Office Management...  ...clinics and a full range of health and social services across Alaska, California, Montana, New... 
    Minimum wage
    Full time
    Work at office
    Local area
    Shift work

    Providence Service

    Lake Forest, CA
    5 days ago
  • $400 per month

     ...Office Assistant And Data Entry Now Hiring Customer Service Representatives Immediately! We are looking for someone who has experience in online customer service, someone that is dedicated and hardworking, and a natural ability to multi-task. Strong attention to detail... 
    Full time
    Work at office
    Immediate start
    Remote work
    Monday to Friday

    Jobs for Lebanon

    Irvine, CA
    4 days ago
  •  ...Governance department, attorneys, and staff by performing and assisting with essential projects. This position involves organizing, retrieving...  ...Records or Information Governance Department) Proficient in MS Office (specifically, MS Word, MS Excel & Outlook) Proficient with... 
    Work from home
    Flexible hours

    Wood Smith Henning & Berman

    Aliso Viejo, CA
    2 days ago
  •  ...Job Description Job Description We are seeking an Office Administrator to join our team! We are a busy Waterproofing company seeking...  .... You will perform clerical and administrative functions to assist in daily business operations. You will work directly under the owners... 
    Full time
    For contractors
    Work at office

    OJEDA SHOWER PANS

    Laguna Niguel, CA
    2 days ago
  • Job Description Job Description Scanning documents; QuickBooks data entry; filing; organizing; scheduling; printing; copying; detailed-oriented; organized; self-starter, Emailing, setting up binders, and tax returns assembly. Tracking accounting and tax projects...
    Work at office

    KAC

    Irvine, CA
    22 days ago
  •  ...Description Job Description We are seeking a detail-oriented Office Assistant to support our large team with essential administrative tasks...  ...organization and multitasking abilities ~ Customer service experience with professional phone etiquette \nCompany Description... 
    Work at office

    EMPRO US

    Irvine, CA
    13 days ago
  •  ...Job Description Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences mainly emails Plan and schedule appointments... 
    Work at office

    Tustin Holistic Health

    Tustin, CA
    27 days ago
  •  ...Office Administrator We are looking for a reliable, paid full-time Office Administrator. They will undertake administrative tasks...  ...timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements:... 
    Full time
    Work at office

    MODE

    Irvine, CA
    1 day ago
  •  ...impaired, lunch relief and tours. Monitors and assists in the operation of the two-way radio and...  ...work as required. Assists other General Services division supervisors and managers with...  ...is in a climate-controlled indoor office. While driving a bus, the employee is exposed... 
    Part time
    Work at office
    Immediate start
    Night shift
    Afternoon shift

    Village Management Services, Inc

    Laguna Woods, CA
    20 days ago
  • $21.4 - $26.74 per hour

     ...organization, and leadership skills. As the on‑site focal point for assistance in addressing concerns, compassion, attention to detail, and a...  ...experience. You bring 1+ years of relevant experience in an office setting, ideally in a healthcare organization. You have... 
    Work experience placement
    Work at office
    Immediate start

    Cortica - Neurodevelopmental

    Laguna Niguel, CA
    3 days ago
  • $40 - $45 per hour

     ...sound judgment, and thrives in a fast-paced, service-oriented environment. Job...  ...registrations. Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint). Process...  ...support for internal and external meetings. Assist with special projects, ensuring confidentiality... 
    Full time
    Contract work
    Work at office
    Local area
    Flexible hours

    Armanino LLP

    Irvine, CA
    22 hours ago
  • $21 - $24 per hour

     ...Description The Office of Instruction leads and serves a vibrant, inclusive, and innovative...  ..., and detail-oriented Administrative Assistant – Scheduler to support the Office of...  ...is committed to providing exceptional service to faculty, staff, and students. Success... 
    Hourly pay
    Work experience placement
    Seasonal work
    Work at office
    Local area
    Monday to Friday

    Stanbridge University

    Irvine, CA
    11 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Office Services Assistant. Be the first to apply!