Office & Operations Coordinator

Unleashing Leaders is seeking an Office & Operations Coordinator to provide day-to-day administrative and operational support across our HR and Finance teams. This role is ideal for an organized, detail-oriented professional who enjoys keeping things moving, following through on tasks, learning new systems, and supporting a growing organization. You’ll work closely with our HR Director and CFO on employee and contractor onboarding, timekeeping, invoicing, records, office administration, and other business operations. Compensation & Structure Hourly, non-exempt position $29–$34 per hour, depending on experience Hybrid/remote work environment with occasional in-office coordination as needed Key Responsibilities HR & Employee Support Coordinate employee onboarding and offboarding, including paperwork, documentation, scheduling, and completion tracking. Maintain employee records, HR files, forms, templates, and process documentation. Support employee setup and changes in HR, payroll, and timekeeping systems. Assist the HR Director with communications, scheduling, recurring HR activities, and special projects. Finance & Timekeeping Support Support timekeeping processes, including reminders, basic time-entry questions, and timesheet reviews. Gather time, expense, and supporting documentation for invoicing. Follow up on missing information and help keep billing timelines on track. Maintain client, vendor, billing, and other operational records. Provide administrative support for Finance and payroll activities as needed. Office & Operations Coordinate recurring administrative workflows, shared inboxes, scheduling, and follow-up activities. Maintain operational trackers, SOPs, templates, and organized records. Coordinate office supplies, mail, vendors, meetings, trainings, and other administrative needs. Support special projects and process improvements across HR, Finance, and office operations. Ideal Background Experience in office administration, operations coordination, HR support, Finance support, or a similar role. Strong organizational skills, attention to detail, and excellent follow-through. Comfortable managing multiple priorities, deadlines, and requests. Ability to learn and work across multiple business systems; HRIS, payroll, timekeeping, finance, SharePoint, or similar experience is a plus. Proficiency with Microsoft 365, including Outlook, Teams, Word, and Excel. Professional, service-oriented communication skills. Ability to work independently, exercise good judgment, and know when to ask questions or escape issues. Comfortable handling confidential employee and business information. Experience in consulting, professional services, or a project-based environment is preferred. Company Overview At Unleashing Leaders, we empower organizations to overcome barriers and achieve meaningful results through tailored leadership, strategy, operations, and change management solutions. #J-18808-Ljbffr Unleashing Leaders, Inc.