Administrative Assistant

Job Description

Job Description

We are looking for a dependable, organized, and motivated Administrative Assistant to join our team. This position is the first point of contact for our office and plays a key role in supporting our daily operations. The ideal candidate is professional, well-spoken, detail-oriented, eager to learn, and enjoys working in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors in a professional and friendly manner.
• Monitor the front entrance and buzz in authorized visitors and deliveries.
• Respond to emails promptly and professionally.
• Receive and document inquiries and sales leads, forwarding them to the appropriate person.
• Process and organize customer sales orders.
• Enter orders into production log on excel.
• Enter information into QuickBooks as needed.
• Scan and upload documents to the company's digital filing system.
• Receive, sort, and distribute incoming mail and packages.
• Assist with general office duties and provide support to the accounting department as needed.

Qualifications

• Previous administrative or office experience preferred.
• Professional, well-spoken and friendly
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with QuickBooks.
• Well-rounded, dependable, and willing to learn.
• Ability to work independently and as part of a team.
• Must be able to start in one week