Contract Administrator

Overview


The Contract Administrator is responsible for coordinating and managing federally funded contracts under the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Program (HOME). Ensures compliance with U.S. Department of Housing and Urban Development (HUD) regulations and local policies by overseeing contract execution, monitoring performance, and supporting procurement processes from initiation through closeout. Conducts HUD environmental reviews, provides technical guidance to staff and contractors, and recommends and implements new programs, policies, and procedures. Manages data collection and reporting for federal requirements, including the Consolidated Annual Performance Evaluation Report (CAPER) and the Consolidated Annual Action Plan (CAAP), to advance community development objectives and maintain program integrity.


Responsibilities
• Manages contract compliance of local, state and federal requirements for payments, reporting, and requirements of the CDBG, ESG, and HOME programs
• Performs on-site visits to verify compliance with contracts, including pricing and employment rules and regulations, approves or denies adjustments, responds to Inquiries and audits, and re-inspects as necessary
• Uses HEROs, HMIS and SAGE databases and reports
• Assists with developing requests for proposal/qualification/bid documents; manages and coordinates proposal process from initiation through award
• Moderates pre-proposal conferences, reviews proposals and financial information submitted, and assists with development of evaluation parameters
• Conducts public meetings, environmental reviews, and supports management
• Provides technical guidance to staff and contractors, recommends and coordinates the implementation of policies and procedures for assigned functions, and assists in developing new policies and procedures
• Conducts extensive research and interprets program regulations and provides training
• Provides direct support to management on matters regarding HUD office requests and resolving issues


Position Type and Typical Hours of Work
• Non- Exempt - Full-Time - Monday-Friday 8:00am-5:00PM
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services


The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.


Minimum Qualifications
• Bachelor's Degree (BA/BS)
• Two (2) years of experience


Certifications, Licenses or other requirements


Required
• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hiring


Employment Testing


Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes
• FBI Background Check: No
• Police Background Check: No
• Clearing House Query (CDL): No


Basis of Rating


A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview


Supplemental Information
• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi


The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.