Purchasing Assistant

ACO, Inc. Purchasing Agent PositionThis position supports the Purchasing function by assisting in the purchase order development, vendor coordination, maintenance of item information and general procurement process.Create purchase orders in the accounting software, and place purchase orders with vendors; maintain reports showing status of purchase orders, making sure they are currentDevelop an understanding (research) of vendors and build a profile on who they are, what items we receive from them, their lead times, freight terms, payment terms etc. Create a vendor rating systemEstablishes and maintains record keeping system for purchasing departmentUnderstand current and future supply and demand balancesMatch the receiving reports with the supplier invoices, contact suppliers if there are discrepancies, forward to A/P for paymentMatch order confirmation with purchase orders, verify accuracy, attach, and fileMaintain file of purchase records and vendor filesInterface with suppliers regarding delivery dates and expedite sooner dates if necessary. Update delivery dates in the computer dailyIdentify opportunities for improved supplier pricing, quality, and/or delivery termsFollow all company policies and proceduresCommunication ProficiencyAccuracy/Quality - Planning/OrganizingInterpersonal SkillsOne-year certificate from college or technical schoolThree to six months related experience and/or training; or equivalent combination of education and experienceTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the level of knowledge, skill, and/or ability required.Follow verbal and written instructionsAbility to learn purchasing procedures and policiesEffectively present information in one-on-one and small group situations to customers, clients, and other employees of the organizationAdd, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsCompute rate, ratio, percent, dimensions, weights, conversions of weights and dimensions including metric, and convert currency exchangesApply common sense understanding to carry out instructions furnished in written, oral, or diagram formKnowledge of Accounting software contact management systems, inventory software, orders processing systems; spreadsheet and word processing softwareProficient with Microsoft Office 365 Suite or related softwareAbility to read Drawings helpfulOccasionally required to stand or walkContinually required to sit and work on a computerContinually required to utilize hand and finger dexterityFrequently required to talk or hearThe employee must occasionally lift and/or move up to 25 poundsOccasionally required to driveThe above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.