Receptionist/ Administrative Specialist

Receptionist/Administrative Specialist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment. Atlanta, GA (Onsite) 12 Months (Temp to Hire) Schedule: M-F, 8:00 AM to 5:00 PM

Overview

Responsible for providing reception, hospitality, administrative, print/copy, and mailroom support in a professional law firm environment. Serve as the first point of contact for clients, visitors, and employees, ensuring a welcoming and professional experience. Provide excellent customer service while managing multiple tasks in a fast-paced, demanding environment. Work collaboratively with team members and remain flexible to support changing business needs.

Responsibilities

• Manage reception desk operations, greet visitors, and direct clients to the appropriate personnel.
• Answer and transfer incoming phone calls, take messages, and respond to general inquiries professionally.
• Provide hospitality services, including coordinating meeting room setups and assisting with client and visitor needs.
• Perform print, copy, scan, fax, binding, and other document production tasks as required.
• Operate office printers, copiers, and multifunction equipment, performing basic troubleshooting when necessary.
• Process incoming and outgoing mail, packages, and courier deliveries.
• Sort, organize, and distribute mail and documents to the appropriate departments or individuals.
• Provide general administrative and clerical support, including filing, document management, and data entry.
• Maintain an organized, clean, and professional reception and office environment.
• Handle confidential documents and client information with discretion, particularly in a legal environment.
• Prioritize and manage multiple assignments while meeting deadlines and maintaining accuracy.
• Communicate effectively with clients, attorneys, staff, and vendors.
• Demonstrate flexibility, teamwork, and a proactive approach to supporting daily office operations.

Required Qualifications

• High school diploma or equivalent required.
• At least two years of related business experience preferred.
• Previous administrative experience, particularly in a law firm or legal environment, strongly preferred.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite, specifically Word, Excel, and PowerPoint.
• Strong organizational, communication, and multitasking skills.
• High attention to detail and the ability to maintain accuracy in a fast-paced environment.
• Ability to remain professional and composed under pressure while responding to changing client and business needs.
• Demonstrated flexibility, teamwork, initiative, and a proactive attitude.

Preferred Qualifications

• Associate degree or bachelor's degree preferred.
• Prior experience supporting reception, hospitality, print/copy, and mailroom operations in a law firm or professional services environment.
• Familiarity with legal office procedures and the importance of confidentiality and professional client service.
• No extensive standing, walking, or lifting requirements.
• Daily parking costs approximately $10$12, with some free parking available in the surrounding area.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.