Fellowship Program Coordinator- EHN PHL

Number of Positions In Requisition

1

Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative non-clinical functions pertaining to development planning and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents fellows medical students and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation ERAS and NRMP databases for residency recruitment and New Innovations for ACGME requirements and IRIS cost reports.

Job Description

Summary
The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative non-clinical functions pertaining to development planning and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents fellows medical students and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation ERAS and NRMP databases for residency recruitment and New Innovations for ACGME requirements and IRIS cost reports.

Job Duties

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Works with Program Directors and Associate Program Directors in the development planning and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements Common Requirements as well as specialty specific requirements including policies and procedures.
• Manage annual recruitment process for educational programs.
• Proctors and coordinates the In Training Exams.
• Responsible for all Residency/Fellowship Events: Orientation Graduation Wellness Retreats recruitment events welcome events. Will develop resident handbooks graduation commencement books annual awards and coordination of event venues.
• Coordinate didactic classes and conference attendance as indicated.
• Responsible for resident faculty and program evaluation processes.
• Manage and coordinate all activities related to Program Evaluation Committee Clinical Competency Committee and Annual Program Evaluations and other Residency Committees as needed.
• Liaison for program to Finance office for Medicare cost report. Responsible for understanding resident rotations as they relate to Medicare cost report.
• Responsible for compliance (HR ACGME) of all outside resident/fellow rotators including documentation for Medicare cost report.
• Manage the New Innovations Electronic Residency System which is an evaluatory and tracking system for all resident activity.
• Management/oversight of various software systems for programs: (WebAds) GMETrack; FREIDA ERAS (Electronic Resident Application System) Recruitment system; Thalamus NRMP MATCHing system.

Minimum Qualifications

• Bachelors Degree preferably Health Administration education or business
• 2 years experience as a residency program coordinator in a Graduate Medical Education facility including high level of specialized software and program accreditation requirements.
• Proficient knowledge of Graduate Medical Education residency program coordination process.
• Proficient knowledge of ACGME Accreditation requirements.
• The coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program.
• High level of understanding of all accreditation and residency software systems.
• Excellent organizational and administrative abilities.
• Excellent communication and interpersonal skills.
• Complete familiarity with computers and database management is required.
• Strong Problem-solving skills.
• Demonstrated ability to teach/mentor other coordinators.
• Discretion and good judgment required due to sensitive nature of confidential material

Additional Qualifications

• Must have a minimum of 10 education credits completed as defined by TAGME certification process.

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing frequent keyboard use *patient care providers may be required to perform activities specific to their role including kneeling bending squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities requirements and working conditions for the position. It is intended to be an accurate reflection of the current position however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Albert Einstein Medical Center

Primary Location Address

5501 Old York Road Philadelphia Pennsylvania United States of America

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diem colleagues adjunct faculty and Jeff Temps ) have access to medical (including prescription) insurance.

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Required Experience:

IC