Part-Time Quitman County Extension Administrative Assistant

Overview The University of Georgia (UGA) is an Equal Opportunity employer with a long history of public higher education. UGA operates campuses in Athens and several regional locations. UGA employs thousands of faculty and staff and serves a large student body across multiple schools and colleges. Position Details Working Title: Part-Time Quitman County Extension Administrative Assistant Posting Number: S15026P Department: CAES-Southwest District CES Posting Type: External Retirement Plan: TRS Employment Type: Employee Benefits Eligibility: Non-Benefits Eligible Full/Part Time: Part Time Location of Vacancy: SW District FLSA: Non-Exempt FTE: 0.40 Proposed Starting Date: 06/01/2026 Open Until Filled: Yes Minimum Qualifications Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Position Summary This County Extension position (part-time – 16 hours/week) in Quitman County will be the primary contact with the public, greet clients, distribute resources, and handle clerical and QuickBooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the “face” of UGA Extension to the residents in the county. Knowledge, Skills, Abilities And/or Competencies Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks. QuickBooks knowledge Physical Demands Normal office demands. Driving as needed to perform job duties Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications): No Credit And P-Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties and Responsibilities Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Assist clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water tests, feed and animal waste analysis, radon testing). Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g., pesticide applicators, certified landscape professionals, certified childcare providers, ServeSafe). Publicize programs and workshops offered in local county or nearby counties to clientele. Maintain the County website. Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists. This is due to no Ag Agent being based out of the county office. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain mailing lists. Maintain 4-H volunteer records with assistance of Co Agent. Maintain office inventory of publications, office supplies, and materials as needed. Assist County Extension Coordinator with personnel procedures. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status. Regularly participate in staff conferences and District Conferences. Other duties as assigned by the County Extension Coordinator. Percentage Of Time: 20 Percentage Of Time: 25 Percentage Of Time: 35 Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Karen Haswell Recruitment Contact Email: View email address on click.appcast.io #J-18808-Ljbffr