Administrative Associate

Overview Posting Number: S15194P Working Title: Administrative Associate Department: DAR-Regional Development Location: Atlanta Area Posting Type: External Retirement Plan: TRS Employment Type: Employee Benefits Eligibility: Benefits Eligible Full/Part Time: Full Time Additional Schedule Information: 8:00am–5:00pm Advertised Salary: $45,540-$47,938 Posting Date: 05/22/2026 Open Until Filled: Yes Proposed Starting Date: 07/01/2026 Special Instructions To Applicants: This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position. Organization & Mission Division of Development and Alumni Relations: The Division advances the goals, objectives, and priorities of the university by generating private financial support, building and maintaining relationships with alumni and donors, and assisting students with career development opportunities. College/Unit/Department Website: and Salary, Benefits & Work Arrangements Benefits Eligible Full Time 8:00am–5:00pm schedule FLSA: Non-Exempt FTE: 1.00 Requirements Minimum Qualifications: High school diploma or equivalent and 2 years of related experience Preferred Qualifications: Proven experience in administrative roles, preferably within a dynamic, multi-team environment. Skilled in adapting to different team dynamics and requirements, providing tailored administrative support. Demonstrated success in balancing competing priorities and deadlines for multiple teams simultaneously. Experience in coordinating meetings, events, and travel arrangements for multiple teams. Flexibility and adaptability to handle the unique challenges of supporting multiple teams with varying processes. Ability to quickly learn and implement new processes and systems to support different team needs. Position Summary This position resides in the Development and Alumni Relations (DAR) office in Atlanta. Under the direct supervision of the Senior Regional Director in the Office of Regional Development, this position provides administrative support to Atlanta-based Regional Development staff and the Atlanta-based Alumni Relations staff. It is a primary point of contact for day-to-day operations of the Atlanta DAR office and supports event management and office maintenance. Responsibilities include preparing correspondence, handling filing, travel arrangements, scheduling, event support, budget tracking, travel coordination, expense reimbursements, and relationship management. The role serves as a point of contact for external callers and visitors and collaborates with internal stakeholders. Independent judgment is required to plan, prioritize, and organize a varied workload and to recommend changes in office practices or procedures. Knowledge, Skills, Abilities And/or Competencies Excellent oral and written communication skills, with professionalism across levels of management and external partners. Proficiency across platforms (emails, memos, letters, presentations). Strong organizational abilities in a fast-paced environment. Ability to multi-task and manage multiple project timelines. Problem-solving mindset; ability to provide solutions. Proficiency in Microsoft Word, Excel, and Outlook. Project management, scheduling, research, and electronic record keeping. Collaboration skills and professional, welcoming demeanor as the first point of contact. Excellent customer service and hospitality skills. Ability to make sound decisions regarding events, logistics, and budgets. Ability to handle confidential material. Ability to learn and operate new database systems. Ability to manage day-to-day logistics of office operations. Additional Division Expectations Open, honest, and respectful communication among staff, supervisors, and colleagues; promote a stable, productive, and healthy work environment. Adherence to CASE standards and fundraising reporting expectations; accountability for fundraisers. Physical Demands Standard office environment Prolonged computer use Use of electronic mail, telephone, in-person communication Clarity in written and verbal communication; ability to multi-task Lift and/or move up to 20 pounds Compliance & Security Is driving a responsibility of this position?: No Is this a Position of Trust?: Yes Does this position have operation, access, or control of financial resources?: Yes Does this position require a P-Card?: No Is having a P-Card an essential function of this position?: No Direct interaction or care of children under 18 or direct patient care?: No Security Access: Yes Credits & Background Credit checks may be required for positions with financial responsibilities. Background investigation and reference checks are required prior to employment. A pre-employment drug test may be conducted for positions with high-risk responsibilities, if applicable. See the UGA Background Check website. Duties / Responsibilities ADMINISTRATIVE Provide administrative support including word processing, spreadsheet development, mail merge, letters, memoranda, reports, and presentations. Serve as Atlanta DAR office liaison for audio visual conferencing and conference calls. Assist in managing the DAR Atlanta office hours and operations. Answer phones, greet guests, receive deliveries, distribute mail, and prepare outgoing mail. Order and maintain office supplies; run errands as needed. Assist with messages, copies, ordering supplies, and shipping. Prepare and format communication documents per office style guide. Oversee View email address on click.appcast.io and other UGA accounts for event registrations and inquiries. Coordinate rental and reservations for the Atlanta DAR Office board rooms. Assist with meeting logistics and travel reimbursement requests. Record constituent interactions in GAIL; manage records transfer and filing. Assist with AV and telephone conference scheduling; act as Safety and Security Representative. Create travel authority requests as needed; assist with calendar management. Attend monthly DAR Finance admin meetings via Zoom. EVENT SUPPORT Assist with events and activities; manage RSVP tracking in GAIL and event reporting. Maintain event follow-up, data updates, and shipping/receiving for events. Record event-related constituent interactions; prepare event nametags; assemble event materials. BUDGETS Monitor budgets, track expenditures, prepare budget reports and spreadsheets. Maintain specific budgets and forms (Office Supplies, Parking, Services, Phones, Printing, etc.) and other budgets as needed. Contact Details Recruitment Contact: Development & Alumni Relations’ Office of Talent Management Recruitment Contact Email: dar View email address on click.appcast.io #J-18808-Ljbffr