Administrative Assistant - Academy of St. Matthias the Apostle - Lanham Manyland

Administrative Assistant - Academy of St. Matthias the Apostle - Lanham Manyland

Job Category: School Administration

Full-Time

On-site

Rate: $22 USD per hour

Location: St. Matthias, Apostle Lanham, MD 207063020, USA

Description

The Academy of St. Matthias the Apostle is seeking a warm, organized, and professional Front Desk Receptionist/Administrative Assistant to serve as the first point of contact for our school community. This individual plays a critical role in creating a welcoming, safe, and efficient environment for students, families, and visitors while supporting daily administrative operations. This is a full time position and will report to the Principal - the hourly rate of pay is $19.00 to $22.00 with excellent benefits.

Key Responsibilities

• Front Office & Communication
• Answer phones and provide accurate, timely information
• Greet and assist visitors with professionalism and warmth
• Manage front office flow and ensure a welcoming environment
• Handle parent inquiries regarding school policies and procedures

• Administrative Support
• Maintain student and family records
• Manage school databases and mailing lists
• Prepare correspondence, forms, and communications
• Support scheduling, calendars, and office organization

• Office Operations
• Manage incoming and outgoing mail
• Maintain office supplies and inventory
• Assist with school events, communications, and coordination
• Support website updates and basic communications

Safety & Compliance

Monitor visitor access and maintain security protocols

Ensure proper sign-in/sign-out procedures

Support adherence to school policies and procedures

Family Interaction (KEY FOCUS)

Provide excellent customer service to families

Support parents with day-to-day needs and questions

Communicate with patience, clarity, and professionalism

Qualifications

• Required: High school diploma
• 35 years of administrative or customer service experience
• Strong communication and organizational skills
• Ability to multitask in a fast-paced school environment
• Experience in a school setting - preferred
• Familiarity with school systems or databases
• Bilingual (Spanish preferred)

Core Competencies

• Warm, welcoming presence
• Strong communication skills
• Attention to detail
• Ability to remain calm and professional under pressure

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.