Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support tuition and related billing operations for a school-based finance team in Brooklyn, New York. This contract-to-permanent opportunity focuses on maintaining accurate student account balances, posting revenue correctly, and delivering timely, detail-oriented support to families and internal partners. The role also contributes to reconciliations, reporting, and day-to-day accounting activities that help keep financial records organized and dependable.

Responsibilities:
• Oversee receivable activity tied to tuition, school fees, and other program-related charges to help ensure balances remain current and accurately tracked.
• Prepare and issue billing records, monitor incoming payments, and apply cash receipts to the appropriate accounts in a timely manner.
• Follow up on outstanding balances with care, providing clear communication and support to families regarding payment expectations and account status.
• Maintain payment plan records and assist with billing connected to re-enrollment and other recurring student account activity.
• Post revenue transactions into the general ledger and help preserve the accuracy of financial data across accounting records.
• Compare financial information across QuickBooks Online and other school platforms, investigate differences, and resolve discrepancies efficiently.
• Support the preparation of reconciliations and routine financial reports for finance leadership and related stakeholders.
• Work closely with enrollment, finance, and administrative teams to address account questions and improve the overall billing experience.• At least 3 years of experience in accounts receivable, billing, or a closely related accounting function.
• Practical knowledge of cash application, payment posting, and day-to-day cash activity management.
• Experience handling collections and communicating effectively about outstanding balances.
• Proficiency with QuickBooks and comfort working within multiple financial or administrative systems.
• Strong attention to detail with the ability to reconcile account activity and identify inconsistencies.
• Clear written and verbal communication skills, with a customer-focused approach when assisting families and internal teams.
• Ability to manage sensitive financial information with discretion and maintain organized, accurate records.